OF DUTIES: This position spends the majority of their time communicating with, motivating, training, and evaluating employees, and planning and directing employees’ work, and who have the authority to hire, transfer, suspend, lay off, recall, promote, discharge, assign, reward, or discipline subordinate employees or effectively recommend such action. Supervises the administrative personnel and manages the processes for those positions. Plans workloads, workflows, deadlines, work objectives and time utilization with administrative personnel in the Division. Evaluates employees through establishing evaluations criteria and responsibilities and meeting regularly with employees to ensure the established criteria are met. Communicates on a regular basis with employees both individually and in staff meetings. Motivates employees to improve the quality and quantity of work performed. Provides assistance to personnel and organizational units engaged in conducting organizational surveys and methods and procedures surveys. Manages and supervises the business processes for the Division of State Fire Marshal to include assisting in the formulation of policies and procedures as it relates to Office Management Logistics, Budget, Human Resources, Contract Management and Procurement. Provide recommendations on all other SFM administrative issues as required. Oversee the budgetary process for the Division, and review and analyze documents for efficient, cost-effective budgetary management. Advise and provide management recommendations on budget related matters. Monitor budget issues, cost benefit analysis and strategic analysis for successful executive management planning. Review and analyze documents for efficient, cost-effective budgetary management for the Division. Directs preparation of legislative and operating budgets and reviews expenditures for budgetary control. Provide assistance to Director and managers in researching and analyzing complex assignments with a budgeting impact. Review, analyze and track legislation as required. Reviews and manages all contracts for SFM to facilitate the procurement and implementation of goods and services. Ensure compliance with all State Purchasing and Contract Management policies, procedures and processes. Reviews requests for services and supplies and approves purchase analyses for managerial decisions. Track all vendor payments for goods and services as it relates to contracts and direct orders for the Division. Reviews and approves all personnel actions for the Division of State Fire Marshal. Prepare reports of recommendations. Formulates the procedures, standards and guidelines to provide effective management and operation for the Division of State Fire Marshal. Analyzes, revises and/or designs new methods, procedures, records and forms to enable SFM to improve effectiveness and efficiency. Manages the requests for records of the Division to ensure a timely and accurate flow of information to the public. Ensures the proper filing and records retention of training and personnel records. Assists in determining long-range objectives, policies and programs relating to the future needs of the Division of State Fire Marshal. Performs other related work as required. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.