We are seeking a highly organized and proactive administrative professional who thrives in a fast-paced environment and can operate with minimal supervision. In this role, you will provide advanced clerical and administrative support to senior leadership, managing complex schedules, coordinating high-level meetings, and developing reports that support key business functions. This position requires strong judgment, discretion, and a deep understanding of organizational operations, policies, and procedures. As a successful candidate, you will:Manage complex calendars, scheduling meetings and appointments for senior leadership. Coordinate meetings, prepare agendas, and distribute materials. Organize and expedite workflow through the executive office, ensuring timely follow-up. Prepare, format, and edit correspondence, reports, presentations, and confidential materials. Handle travel arrangements, lodging, and conference registrations for leadership. Process expense reports, reimbursements, and maintain detailed financial records. Serve as a point of contact for internal and external stakeholders, resolving inquiries professionally. Maintain confidential files, records, and documentation with a high level of integrity. Support special projects and initiatives across the department. Prepare and distribute meeting minutes and key documentation Qualifications. Your qualifications should be:Minimum of 2 years post-high school education in business, trade, or professional school (Bachelor’s degree preferred)3–5 years of executive-level administrative experience or experience in an academic institution preferred. City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location. City of Hope is an equal opportunity employer. To learn more about our Comprehensive Benefits, please CLICK HERE.