The Illinois Department of Transportation is seeking to hire an Executive Secretary I. The successful candidate will, under direction of the Quality and Document Management Services (QDMS) Section Chief, perform responsible secretarial and administrative duties functioning independently within the framework of organizational policies and exercising initiative and independent judgement on the promulgation and interpretation of the bureau policies and programs. Performs a variety of complex clerical and technical functions. Essential Functions Performs duties including keyboarding routine, non-routine, and confidential documents. Performs clerical support for all the QDMS and Grants Sections staff. Implements record retention procedures in compliance with the State Records Act and department policy. Serves as receptionist for the QDMS and Grants Sections. Performs other duties as required or assigned which are reasonably within the scope of those enumerated above. Minimum Qualifications Requires knowledge, skill, and mental development equivalent to the completion of two years of secretarial or business college and one year of secretarial experience, or completion of high school and three years of secretarial experience. Requires the ability to keyboard accurately at 55 wpm. Qualifying State employees in the Upward Mobility Program (UMP) shall have the stated requirements of this classification waived by successful completion of specific proficiency tests and training programs. Preferred Qualifications Prefers advanced proficiency in Microsoft Office (Word, Excel, Outlook) with the ability to independently format, manage, and track complex documents and workflows. Prefers one year of demonstrated experience using SharePoint (or similar document management systems) for document storage, version control, permissions, and records organization. Prefers one year of experience prioritizing confidential work. Conditions of Employment Successful completion of a background screening. The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. About the Agency The IDOT team works diligently to provide safe, cost-effective transportation for Illinois in ways that enhance quality of life, promote economic prosperity and protect our environment. We are problem solvers and leaders, constantly searching for innovations and improvements in support of our commitment to providing the best multimodal transportation system for Illinois. Our team fosters a culture of inclusivity. We value diversity and hold ourselves to the highest ethical standards as we work together for a common purpose. Team members frequently collaborate with colleagues and others outside the department to best meet customer needs. The department offers extensive training and career advancement opportunities. Employees also receive a robust benefit package including: Monday-Friday work schedule Flexible work schedules in several program areas (flexible time, hybrid scheduling) Health, Life, Vision, and Dental Insurance Pension Plan (12) Weeks paid Maternity/ Paternity Leave Deferred Compensation Program and other pre-tax benefit programs (Medical/ Daycare) Employees earn (12) paid Sick Days annually New Employees earn (10) paid Vacation Days their first year of service and can earn up to (25) paid Vacation Days annually Employees earn (3) paid Personal Days annually (13-14) paid holidays annually (based on start date) Tuition Reimbursement Employee Assistance Program and/or mental health resources We invite qualified applicants to apply to become part of our team. We are confident that you will take pride in serving Illinois and its residents and visitors. Work Hours: 8:00 AM - 4:30 PM Monday-Friday. Work Location: 2300 S Dirksen Pkwy, Springfield, Illinois, 62764 Work Office: Office of Finance & Administration/ Bureau of Business Services Agency Contact: DOT. CONTACTHR@ILLINOIS. GOV Posting Group: Transportation; Office & Administrative Support This title is within the Upward Mobility Program (UMP). General Program information can be found by clicking on the Upward Mobility Program link or for specific title information at UMP Titles. To utilize upward mobility contractual rights for this position, employees must apply internally and must upload a copy of the UMP grade notice to their application documents prior to submission. UMP grades can be uploaded to the Additional Documents OR Grade Documentation section of the application.