The OPS Senior Clerk position is a temporary full-time position responsible for assisting the Office of Community Health and Planning (OCH&P). The incumbent will be assisting management team by providing daily administrative and clerical support for the program. Work involves assignments that require independent work and adhering to state guidelines. Incumbent will review, assign, prepare and track correspondence for program including filing and follow up on pending issues. Perform specific assignments such as assisting the Office of Community Health and Planning by conducting research, preparing reports, handling information request, and performing clerical functions. Prepare reports, memos, letters, and other documents, using word processing, spreadsheet, database, or presentation software. Compiles, copies, sorts, and files records of office activities, and other related activities. Operates various office equipment. Inputs and retrieves program specific information and/or prints program documents. Records and retrieve documents, records, and various reports. Communicates administrative and clerical policies and procedures. Support with research on quotes for purchase requisition, reports, and other office functions. Initiate, submit and conduct appropriate follow up on purchase orders request as well as ensuring that items are delivered to the appropriate team member. Conduct inventory of supplies on hand and creates reports to analyze possible shortage and/or discrepancies. Assigns and prioritizes work assignments as required. Attends mandatory trainings and in-services for professional development. Required Knowledge, Skills, and Abilities: Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Knowledge of the methods of data collection. Knowledge of the principles and techniques of effective communication. Knowledge of computer skills, Word and Excel. Knowledge of correct spelling, punctuation and grammar usage. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies, and procedures. Ability to utilize problem-solving techniques. Ability to work independently. Ability to plan, organize, and coordinate work assignments. Ability to prepare a wide variety of written material such as reports, memoranda, pamphlets, newsletters, articles and presentations. Ability to establish and maintain effective working relationships with others. Ability to communicate effectively (excellent verbal and written communication skills). Skill in operating a variety of computer software programs (Word, Excel, PowerPoint), audiovisual and computer equipment. Skill in typing. Qualifications: Minimum - The incumbent in this position must possess a valid driver’s license and may be required to use vehicles owned, leased, or operated by the state or county to conduct official state business. State or county vehicles shall be used only for officially authorized duties and not for personal use, unless a specific exception applies under Florida law (F. S. § 287.17). Florida Department of Health Mission, Vision, and Values: Mission: To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts. Vision: To be the Healthiest State in the Nation. Values: I nnovation: We search for creative solutions and manage resources wisely. C ollaboration: We use teamwork to achieve common goals & solve problems. A ccountability: We perform with integrity & respect. R esponsiveness: We achieve our mission by serving our customers & engaging our partners. E xcellence: We promote quality outcomes through learning & continuous performance improvement. Where You Will Work: 18255 Homestead Ave, Perrine, FL33157 The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. As an OPS employee, the benefits below are available: State of Florida 401(a) FICA Alternative Plan (mandatory) Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office) Workers’ Compensation (mandatory, if needed) Reemployment Assistance (Unemployment Compensation) (mandatory, if needed) Deferred Compensation (voluntary) Employee Assistance Program (voluntary) And more! For a more complete list of benefits, including monthly costs, visit Please be advised: Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process. This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions. Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement. The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility. Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days. All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.