The CAES Business Support Leader oversees and coordinates fiscal operations for assigned departments and units. The position has supervisory responsibility and serves as a liaison to the Tifton and Griffin business staff to facilitate effective workflow and operations. This role will focus on the Departments of Animal & Dairy Science (ADS) and Agricultural Leadership, Education, & Communication (ALEC), with support to other CAES departments and units as directed by the Ag Business Office. This position reports to the CAES Business Office under the leadership and supervision of the Operations Coordinator. This role will receive guidance from the Department Head of ADS and ALEC to ensure faculty, staff, and departmental needs are met. Working collaboratively with the College of Agricultural & Environmental Sciences (CAES) Business Office and the CAES Contracts & Grants Office, the position will support departmental faculty in the development of budgets for grants and contracts. Knowledge, Skills, Abilities and/or Competencies Strategic vision and operational knowledge, and the ability to remain flexible and adaptable, revising strategies as needed Independent decision-making ability Effective interpersonal, communication, and analytic skills Ability to develop and manage key relationships and create networks of people to accomplish objectives Ability to gather data, compile information, and prepare reports Ability to investigate and analyze information to draw conclusions, perform complex tasks, and prioritize multiple projects Ability to make administrative/procedural decisions and judgments Ability to apply advanced techniques in spreadsheet, database, online, and presentation software Physical Demands Standard for a normal office environment Driving as needed to perform job duties Is driving a responsibility of this position? Yes Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/ Responsibilities Duties/ Responsibilities Prepares and manages all departmental accounts and budgets – this includes monitoring and reviewing all expenditures for funding, reporting, and policy compliance, performing analyses, processing requisitions, and providing projections Leads the preparation of the annual departmental budget; monitors spending rate and adjusts fund allocations in consultation of the Department Head; oversees year-end closing Oversees daily processing and accounting for revenue and expenditures; audits and reports financial transactions to funding sources; ensures accuracy and availability of funding and compliance with standard accounting and audit procedures – including independent review of departmental purchasing card transactions Manages all department grant closeouts in conjunction with the College’s Contracts & Grants Office Audits budget expenditures for compliance with approved budget, researches problems, and handles accordingly Engages as a critical member of the department’s senior administrative team Serves as liaison between the assigned departments (ADS and ALEC) and the College of Agricultural and Environmental Sciences business staff as well as other central University units. May be necessary to go to other UGA campus locations to provide oversight and support. Percentage of time 60 Duties/ Responsibilities Provides leadership, management, and oversight to assigned staff; assigns work and special projects; monitors workload and productivity; evaluates performance and makes recommendations; promotes staff training and development; provides assistance in analyzing and resolving complex issues Leads all fiscal-related matters with departmental budgetary units located on Griffin and Tifton campuses Directs and guides the departmental staff in day-to-day operations of departments Communicates and advises departmental staff and faculty on changes in policies and procedures in accordance with UGA and CAES Ensures proper internal controls are in place for all applicable administrative functions Percentage of time 30 Duties/ Responsibilities Plays key role on special projects and initiatives to improve business operations Engages regularly in professional development opportunities Other duties as assigned by the direct supervisor with the purpose and scope of the role Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Olga Manguno Recruitment Contact Email Olga. Manguno@uga.edu Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk ( - ). Applicant Documents Required Documents Resume/ CV Cover Letter List of References with Contact Information Optional Documents