Respond to inquiries by email, phone and in person regarding primarily departmental issues but may include school and university procedures and services- Maintain data and department records of current and historical data including class syllabi, evaluations, and other various departmental reports- Create and manage quarterly tasks including but not limited to: textbook orders, desk copies, course packs, course evaluations, office hours, and newsletters- Logistics coordinator for all department seminar guests managing all aspects of visit: invitation, visitor and department scheduling, and reimbursements- Correspond with various vendors to order/organize catering for events, handle deliveries, and order supplies- Reserve equipment and rooms for department use; become familiar with the classroom systems and resources available at Foster- Maintain information on departmental spending; collect, track receipts, and process travel and petty cash reimbursements for faculty and students; collect and track department billing from UW vendors- Reconcile ISOM Procard and CTA accounts weekly- Manage all communication and paperwork with incoming UW VISIT students (J 1 & J 2 Visa processing)- Coordinate meetings for activities such as (but is not limited to) faculty recruitment and promotion and tenure processes- Oversee department webpages and work with Foster Mar. Comm to update as needed- Assemble Department Chair reports and faculty publication reports as directed- Solicit and schedule available teaching assistant positions- Serve as liaison between supervisor and other department members, transmitting assignments and requesting status information- Conduct and/ or respond to surveys and studies; compose narrative portions of documents such as brochures and policy statements- Proctor make-up exams as needed- Attend meetings as the administrator’s representative; provide information and report conclusions to supervisor’s unit- Other projects and duties as assigned. To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration. MINIMUM QUALIFICATIONS - Requires High School/ GED AND three years of office or administrative support experience. ADDITIONAL QUALIFICATIONS - Strong working knowledge in Microsoft Office Suite and the ability to learn and utilize new software as necessary - Proven ability to multitask, prioritize, and work independently and under deadlines with positive, service-oriented attitude - Ability to work effectively with faculty, students, staff, and guests, at all university levels, in a multicultural environment - Ability to adapt to the need of the moment, demonstrating flexibility and a dynamic attitude - Desire to learn new skills. DESIRED QUALIFICATIONS - Knowledge of University of Washington systems and procedures, especially Workday Finance, Student Database, Trumba, Interfolio, and Salesforce - Knowledge of Photo. Shop and WordPress - Office experience in a university setting.