Drive the rhythm of the HR function by preparing HR Leadership meeting agendas and maintaining the annual cadence calendar. - Capture and track meeting action items, ensuring owners have clarity and follow-through. - Coordinate internal and external communications, correspondence, and team events that help keep the department connected and informed. - Support key governance activities by coordinating meetings involving board members for Compensation Committee and NCG initiatives. - Partner with Global HR Town Hall leads to ensure meetings are well-prepared and smoothly executed. - Contribute to the success of HR-related special projects, offering organization and momentum. - Provide a welcoming and secure experience through effective visitor management and citizenship verification for visitors and contract personnel. - Manage the onboarding experience for new HR team members and guide offboarding for departing colleagues. - Maintain up-to-date HR organizational charts and phone rosters. - Prepare and manage executive-level documents, presentations, and reports with accuracy and polish. - Submit and track Maximo facility requests to ensure timely follow-up and resolution. - Create and manage purchase order requisitions to support departmental needs. - Coordinate candidate interviews and travel arrangements, contributing to a positive candidate experience. - Maintain HR file organization, including preparation for off-site retention. - Oversee Process Central ownership for the HR department. - Manage everyday operational essentials, including office supply ordering, paper restocking, and distributing departmental mail. Key Performance Measures - Consistently meets deadlines and delivers high-quality results aligned with HR’s operating rhythm. - Successfully leads or contributes to assigned projects, driving them to completion. - Demonstrates unwavering confidentiality, discretion, and professionalism with all stakeholders. Qualifications - Bachelor’s degree preferred; or an associate degree plus substantial equivalent experience in HR, Business Administration, or a related field (typically 7 years). - Strong proficiency in MS Office (Word, Excel, PowerPoint). - Familiarity with Success Factors or ServiceNow is a plus. - HR certification (PHR, SHRM-CP) desired but not essential. - Excellent written, verbal, and analytical reasoning skills. Experience. Required: - Minimum 5 years in a complex HR coordinator or senior administrative role. - Direct support experience for a C-Suite or senior executive in a publicly traded commercial environment. Preferred: - Experience tracking budgets, expenses, and working with financial or purchasing systems. - Experience designing internal processes and organizing filing/document systems.