The Business Office Professional will assist the CVM Office of Research and Faculty and Graduate Affairs through general program, financial, administrative, and team support. Position will be responsible for monitoring budgets, tracking research funding, creating financial reports, organizing/reconciling P - Card receipts, processing purchase orders, planning faculty and student events, and overseeing general fiscal affairs for the CVM. Knowledge, Skills, Abilities and/or Competencies Financial and administrative accuracy Communication and stakeholder management Problem resolution and critical thinking Attention to detail and confidentiality Organizational and project coordination skills Ability to manage multiple priorities with minimal oversight Physical Demands Working for long periods at desk/computer; may be required to lift objects weighing up to 25 pounds. Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/ Responsibilities Duties/ Responsibilities Financial/ Administrative Support: Provides financial support for faculty and graduate student events related to the Office of Research and Graduate Affairs. Processes laboratory research orders, shipping, receiving, and payment. Processes invoices, reimbursements, and funding transfers. Maintains the Office of Research and Graduate Affairs (ORGA), Georgia Veterinary Scholars Program (GVSP), Steeve Giguere Veterinary Medicine Symposium (SGVMS), Precision One Health Initiative, and CVM ORGA matching and full scholarships program budgets. Construct tables and maintain up-to-date records and statistics for research and graduate affairs, and CVM statistics and data for the CVM Dean’s Office. Assists the CVM Office of Research and Faculty and Graduate Affairs and the Associate Dean and Assistant Deans with monitoring project budgets. Percentage of time 50 Duties/ Responsibilities Program Support: Organizes and reconciles P - Card receipts and packets for the Associate Dean and Assistant Deans personnel, processes purchase orders, and payment requests. Manages payments for Graduate Student matching and certificate programs. Maintains a list of research-active faculty, level of research funding each is receiving, and the dates funding is available to each faculty, which assists in the coordination of VMES and Clinical startup funding in these two research funds. Serve as point of contact for faculty requests to change dates or use of research funds. Decisions on funding requests are made in concert with the Associate Dean of Research and Graduate Affairs. Provides updates and multiple communications to faculty related to their research grant proposal preparation, due dates, and length of funding availability. Manages payments for professional (GVSP) graduate students and certificate programs Percentage of time 25 Duties/ Responsibilities Customer Service The Business Office Professional develops and maintains and positive working relationship with internal and external customers through demonstrated competency, personal integrity, and exemplary professionalism in all interactions. Through regular communication and interaction, the Business Office Professional cultivates positive working relationships. Percentage of time 10 Duties/ Responsibilities Work Team Support: Cross-trains with other staff under the CVM Business Office as directed to ensure the highest levels of professional service in the matters related to the fiscal affairs of the College of Veterinary Medicine. Makes every effort to provide assistance and support to others wherever needed. Percentage of time 10 Duties/ Responsibilities Professional Development and Education Possesses core competencies in higher education fiscal affairs and seeks continuous training and professional development to enhance knowledge, skills, and abilities. Strives for greater efficiency and effectiveness in meeting the financial and administrative needs of the College of Veterinary Medicine. Percentage of time 5 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Sharron Quisenberry Recruitment Contact Email Sharron. Quisenberry Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk ( - ). Applicant Documents Required Documents Resume/ CV Optional Documents