The Office of Internal Grants, Awards, and Research Personnel (IGARP) within the Office of Research is seeking a motivated, energetic individual to join their team as an Operations Assistant. This position reports directly to the Operations Specialist. This person is responsible for administrative and clerical assistance for program and process operations for the above office under the guidance and direction of the Associate Vice President for Research (AVPR), Associate Director, and Operations Specialist. The person in this role will: Provide general administrative support for IGARP. Execute logistical details of IGARP and campus engagement events and provide administrative and clerical support to the AVPR for campus engagement activities. Provide administrative and clerical support for IGARP process and program operations, including but not limited to the Visiting Researcher/ Scholar registration process, the postdoc appointment process, the research scientist promotion process, and office competitive programs. Knowledge, Skills, Abilities and/or Competencies Excellent attention to detail and organizational skills. Professional written communication skills Knowledge of, and experience with, office processes and procedures. Excellent interpersonal and customer service skills. Experience with technology tools used to support office environments. Ability to coordinate multiple activities and meet departmental objectives and deadlines. Ability to work accurately and independently as well as with a team. Ability to maintain confidentiality and handle sensitive information. Physical Demands Use of a computer for long periods of time. Occasional lifting and transport of items that weigh at least 20 lbs. Sitting, standing, walking, bending, stooping, pushing, pulling. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/ Responsibilities Duties/ Responsibilities General Administrative Support: First point of contact for IGARP- phone and walk-ins. Answer general office inquiries. Order office supplies Process reimbursements related to IGARP business Initiate travel authorities for the AVPR, Associate Director, and Operations Specialist Coordinate general office needs, such as repairs and other work orders, POs, and paper file management/file archiving requests Percentage of time 20 Duties/ Responsibilities Execute Logistical Details of IGARP and Campus Engagement Events: Execute logistical details of professional development events and special events for postdoctoral scholars and research scientists, including scheduling, registration form creation and RSVP management, creating event announcements and flyers, posting information to the Postdoctoral Portal Events page, physical set up, scheduling catering, and other event needs. Execute logistical details of the AVPR’s Research Communication and Collaboration Roundtable group, including scheduling meetings and speakers, communicating via listserv, physical setup for meetings, webpage list, and listserv management. Assist the AVPR as needed with administrative tasks for other campus engagement activities Percentage of time 40 Duties/ Responsibilities Provide Administrative and Clerical Support for IGARP Processes and Program Operations: Co-monitor all IGARP departmental email accounts, respond to general inquiries, and alert Operations Specialist, Associate Director, and/or AVPR to questions and issues Schedule office and committee meetings Document creation and filing, creating correspondence, collecting and updating data across all office programs and processes Perform initial intake of Visiting Researcher/ Scholar registration requests. Review and approve new postdoc position requests in UGA Jobs Percentage of time 40 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Jessica Farmer Recruitment Contact Email jhawks.farmer@uga.edu Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk ( - ). Applicant Documents Required Documents Resume/ CV Cover Letter List of References with Contact Information Optional Documents