The Program Coordinator of the Career Development Center establishes a welcoming and inclusive environment in support of Hamline’s diverse undergraduate students as they navigate career related exploration and preparation. This position provides office management, front desk service, and administrative support in the Career Development Center. Critical components of the role include multifaceted abilities in job fair planning and employer relationship building to student facing support and detail oriented organization and communication. ESSENTIAL FUNCTIONS AND RESPONSIBILITIES - Coordinate the front desk operations by welcoming and assisting guests of the CDC. Maintain up to date office communication (phone & email) through knowledgeable responses to questions about CDC services, deadlines, programs, resources, and events. Support CDC staff by scheduling appointments, monitoring visitors to the CDC, managing inventory of supplies, and administering mailings from CDC. Process budget paperwork relative to reimbursements, invoices, etc. Facilitate all logistical details for CDC programs and events including room layout, event set-up, and catering requests. Market CDC events and programs through direct outreach to students, faculty, staff, and alumni as needed as well as through collaboration with various campus offices. Operate office technology including CDC staff calendars and work with specific platforms such as Handshake, Google Suite, Forage, Canvas, and EAB-Navigate. Collaborate with other CDC staff members to assist employer scheduling for on-campus tabling (schedule space, manage calendar, and provide hospitality for employers). Assist staff in collecting, tallying, summarizing data and developing appropriate reports. REPORTING RELATIONSHIPS - This position reports to the Director of Student Success and Career Integration. Employee Supervision: No direct supervision. Student Worker Supervision: May supervise student employees. BUDGET MANAGEMENT RESPONSIBILITIES - This position assists the Director with operating budget responsibilities. REQUIRED KNOWLEDGE, SKILLS, ABILITIES AND KEY COMPETENCIES - Accurate, detail oriented, and highly organized with a strong sense of processes and systems. Strong written and oral communication, listening, and problem-solving skills. Effective interpersonal skills: warm, welcoming and professional demeanor. Computer skills/experience. Commitment to serving student, alumni, faculty, and employer populations with diverse cultural backgrounds, interests and goals. MINIMUM EDUCATION/ EXPERIENCE - Bachelor’s Degree from an accredited college or university. . Two (2) years professional experience in a clerical position. Two (2) years professional experience utilizing Microsoft office, including Word, Excel, and complex mail merges. PREFERRED EDUCATION/ EXPERIENCE - Two (2) years professional experience within a higher educational institution working with confidential student information. REQUIRED LICENSURE/ CERTIFICATION/ REGISTRATION - Not applicable. WORK CONDITIONS/ EQUIPMENT - Must be able to perform the following essential functions with or without a reasonable accommodation:Ability to thrive in a professional, fast-paced office. Ability to work at a computer for extended periods. Ability to work in a shared workspace. ADDITIONAL INFORMATION - This is a full time (1.0 FTE), non-exempt, 12-month a year position. Pay Rate: $20.82/hour All questions marked ‘Required’ need to be answered in order to submit the application. It is important that your application show all of the relevant education and experience you possess. Applications may be rejected if incomplete. If rejected, you must reapply for the position in order to be considered. A resume or curriculum vitae, a cover letter outlining your qualifications for and interest in the position, contact information for 3 current, professional references, as well as copies of transcripts (if required) must be uploaded with each application.