The County of Volusia is seeking an Administrative Assistant for the Planning and Development Services division. This position is located in DeLand, Florida. This role coordinates critical administrative functions in support of a professional division responsible for planning, zoning, and development services. The position provides direct administrative support to the Director and, as assigned, to elected officials, directors, managers, and staff. Responsibilities include budget preparation and tracking; processing expenditures; payroll and timesheet management; document control; and maintaining the Director’s calendar, including scheduling meetings, interviews, and division-wide coordination. Candidates must be highly organized, detail-oriented, and capable of exercising sound judgment and discretion in a professional environment. Strong writing and editing skills are essential to produce clear, accurate, and well-structured correspondence and official documents. The position also supports preparation of County Council agenda items, ordinances, and technical reports, requiring the ability to understand and apply complex administrative and regulatory concepts. Illustrative Duties (Note: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position.)Functions as a secretary and/or aide to elected county official, director of a division or department performing duties which include typing documents (memos, reports, statistical tables, etc.); maintaining files; researching files and assembling documents; compiling data; answering phones and maintaining calendars; scheduling and organizing meetings; completing follow-up as needed for projects, assignments, tasks; sorting and distributing mail; editing and reviewing documents for sufficiency; monitoring and assisting with division budgets; completing standard County forms; and processing time reports and payroll. Prepares forms independently and composes letters for supervisor's signature. Assembles information for supervisor's use. Advises supervisor of important meetings and gathers background information and pertinent files for use at meetings. Receives and screens callers to other employees, officials, or divisions as needed. Takes minutes of conferences, meetings, and official functions as required. May coordinate division activities with other government offices and entities. May prepare agenda items which include reviewing documents for accuracy and completeness; collecting information and back-up as necessary; ensuring timely submission of items. May distribute agenda packets to appropriate personnel, the press, and the public. May make travel arrangements, process and post travel paperwork following county policies and procedures. May reconcile Visa purchases. May be responsible for invoice payment, division purchases, and direct payment vouchers. Forwards messages and complaints to appropriate authority, providing background information on the item of concern. May be expected to attend meetings and perform clerical support tasks. May supervise subordinate staff. May audit division payroll. May be assigned to other county locations based upon operational needs. Attends work on a continuous and regular basis. Responds to emergency situations. Must adhere to Federal, State, County, and Local ordinances. Performs other duties as assigned. Minimum Requirements Graduation from high school or possession of a GED, plus one (1) year of Office Specialist I work experience with Volusia County. OR Graduation from high school or possession of a GED, plus four (4) years of progressively responsible secretarial/administrative assistant or equivalent experience. Two (2) years of post-high school education may be substituted for two (2) years of the required experience. Must possess and maintain a valid driver's license at time of hire. Must possess a valid Florida driver's license within 30 days of hire and maintain thereafter. Knowledge, Skills & Abilities Knowledge of the operations, functions, and scope of authority of subordinate units or the organization. Knowledge of modern office practices and procedures, business English, and spelling. Knowledge of the principles and practices of business and public administration. Knowledge of basic accounting principles and procedures. Ability to prepare effective correspondence on moderately sensitive matters. Ability to perform office management functions with minimum supervision. Ability to supervise the work of other employees. Ability to maintain effective working relationships with other employees. May require skills in taking and transcribing minutes. ADA REQUIREMENTS:Mental Demands: Ability to read and comprehend technical and professional journals and manuals; financial reports, letters, memos, abstracts, instructions; legal documents, ordinances, and statutes. Ability to write business letters and summaries. Ability to speak clearly and concisely, relating information, details, and procedures to laymen. Ability to perform basic mathematical functions. Physical Demands: Sedentary work. Ability to see, hear and speak. Visual acuity (peripheral vision, depth perception) necessary to operate a motorized vehicle. Finger dexterity. Ability to push, pull and/or carry up to 25 pounds. Environmental Demands: Inside work.