The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here .. Screens incoming correspondence routed to the department head, and based on a particular awareness of the general importance and priorities of the subject, refers to appropriate staff member for reply .. Independently, or in accordance with general instructions, produces documents, reports and correspondence on a wide range of subjects requiring a high degree of knowledge and familiarity with City policies and policies of the department head, using a personal computer and appropriate software programs .. Reviews outgoing correspondence prepared by other staff members for the supervisor's signature for consistency with administrative policy as well as for format, grammatical construction, and clerical errors .. Makes arrangements for meetings by setting up meeting rooms and contacting other officials or staff members involved regarding materials or reports to be presented or discussed. 5. Attends meetings and takes summary or verbatim notes. Prepares and distributes the minutes of the meeting .. Receives and screens a wide variety of personal visitors and telephone calls, and where appropriate, refers the callers to other staff members or may personally provide information on procedures. 7. Maintains a daily calendar for the department head, sets up and keeps the department head informed of scheduled meetings, conferences, and community appearances. 8. Makes all necessary arrangements for travel by the department head. 9. Establishes and maintains confidential files concerning personnel and/or policy matters. 10. Compiles a variety of narrative, accounting, and statistical reports, documents and records locating sources of information, and enters data. May bill for services and record remittances. 11. Identifies better methods for meeting service demands through streamlining and improving work methods, and tests these possible improvements. MINIMUM REQUIREMENTS: Any combination equivalent to training and experience that could likely provide the required knowledge, skills and abilities would be qualifying. A typical way to obtain the knowledge, skills and abilities would be: Education. Graduation from high school or equivalent AND Experience. Five (5) years of progressively responsible general clerical or technical office management work including two years involving duties at a level comparable to Secretary. College coursework is desirable.