Correctional Records Technician. Full Time | Permanent. Location: West 1 Everett Regional Records | Everett, WA - Salary Range: $4,184 - $5,610 Monthly. This position is represented by the Washington Federation of State Employees. This position may partially telework after the 6-month training period; however, will be required to be at a DOC location for access to the central file, in-person training for CR - Ts, mandatory in person trainings, meetings or testimony in a court of law due to subpoena. Are you a problem solving, organization guru with a strong ability to multi-task? If so, the Corrections Records Technician position within the Washington State Department of Corrections West 1 Everett Regional Records team may be the perfect fit for you! The Records Division mission is to accurately apply legal court document information for the Department of Corrections (DOC), the public and individuals so they can trust the established jurisdiction for those in our care and custody and for the community. As a custodian of incarcerated and supervised individual records, the Correctional Records Technician (CRT) will perform duties for the Correctional Records Office to ensure compliance with appropriate laws and agency policy. The CRT contributes to the agency’s mission to improve public safety by reviewing, entering, and auditing, and, on behalf of the agency, the legal documents that hold incarcerated individuals within the agency’s facilities and/or individuals under the jurisdiction of the Department of Corrections for appropriate confinement and supervision within the community. In this role, you will work with the Correctional Records Technician Lead (CRT-L) and Correctional Records Supervisor (CRS) to use independent judgment to accomplish assignments, assist in developing or suggesting work methods, procedures and resolve problems. You will play a vital role in improving public safety by assisting with creating processes to ensure that incarcerated individuals are released from reentry confinement while being the subject matter expert. The candidate of choice will maintain and monitor both the electronic and physical records of incarcerated and supervised individuals’ records and maintain confidentiality and integrity of information protected by agency policy or federal or state laws. Additionally, you will create DOC ID cards, fingerprint supervised individuals and staff, complete the PD process, pen packs, run criminal history backgrounds checks. If you have read this far and are still interested, please review the job posting and apply! A completed application packet will include:A cover letter regarding your interest for this position with our agency. A detailed resume. Three professional references. Application Process. To begin the online application process:Click the green 'Apply' button on the job posting and sign in or create an account. Complete your application. Please be sure to attach the following to your application:A cover letter outlining how you meet the qualifications for this position,A detailed chronological resume; and. At least (3) three professional references - A professional reference is identified as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-relatedprofessionals, such as educators or other professional associates. Click "Accept & Submit" to submit your application. Incomplete application packages may disqualify an applicant from the application process. We are looking for evidence in your application materials that you have the experience, skills, and abilities indicated in this job posting. Qualified applicants whose responses most closely match the requirements of this position may be invited to interview. Carefully review your application before submitting. All information may be verified, and documentation may be required. The initial screening will be solely based on the contents and completeness of the application materials submitted. Duties We are looking for teammates who share our vision of public service, committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our incarcerated population, our agency, and our community. As a Correctional Records Technician, some of your duties will include: Maintaining Centralization of Reentry Facility intakes and releases which could look like: Complete initial, second or release audits as necessary for sentence structure and release from re-entry confinement. Resolve any problems related to sentence structure and time accounting. Prioritize Incoming Incarcerated Individuals by ERD and PRD. Complete appropriate Incarcerated Individual records paperwork. Update prison movements by verifying, entering or updating transfer and admission codes to Re-Entry Facility along with assignment of appropriate Community Corrections Officer. Complete Law Enforcement Notification and Victim Witness notification for transfers and release of Incarcerated Individuals from the Re-Entry Facility. Apply Supreme, Appellate, and Superior court decisions, RC - Ws, and Indeterminate Sentence Review Board redeterminations. Ensure the contents of Incarcerated Individual records are legal and accurate, and maintained in a secure setting following records procedures for central/medical files. Review and verify accuracy of legal documents. Establish and validate agency jurisdiction of Incarcerated Individuals. Verify electronic database information against source documents and resolve problems. Troubleshoot and problem-solve the use of Incarcerated Individual database systems. Audit database information and Incarcerated Individual records. Verify identification of Incarcerated Individuals to law enforcement. Implement operational adjustments within the correctional records office. Utilize Microsoft Teams to meet and train virtually in the absence of in-person availability. Maintaining electronic and physical files which could include:Utilizing, updating and maintaining databases and programs containing information relative to individuals’ conviction, sentence, violation, and release history. Enter information, sentences, and modifications into the Department's electronic Incarcerated or Supervised Individuals’ database. Correspond with appropriate court or other legal staff. Scanning, indexing, verifying, and ensuring accuracy of Court and DOC Documents On. Base Imaging System; scan and toss hard copies of documents per policy. Archive Incarcerated Individual records. Process incoming and outgoing mail according to established procedures for Central / Medical files. Maintain confidentiality of information protected by agency policy and federal or state laws. Providing effective communication and thorough and timely processing of requests. Participate in Onboard training and continued learning. Other Duties as Required Qualifications What we need (required qualifications):High School diploma or equivalent. Must respect and maintain confidentiality. Ability to use independent judgment to accomplish tasks and solve problems. Demonstrate ability to effectively communicate with co-workers, the public and criminal justice agencies. Demonstrate ability to analyze and solve problems under highly stressful or adverse situations. Demonstrate ability to learn and utilize computer-based applications in the performance of job duties. Demonstrate mathematical skills to compute complex sentence structure calculations. Ability to work with speed and efficiency shifting attention between tasks. Observation - Observes and strategizes personal action based on environmental conditions and human behavior. Technology - Learns and utilizes computer-based applications in the performance of job duties. Stress Tolerance - Remains calm and rational while handling difficult situations including, but not limited to, volatile, threatening, or other crisis/emergency situations. Professional Standards - Knows and applies relevant law, policy, procedure, and practice. Adheres to productivity standards and timelines established by law and policy. Identifies own training needs and proactively seeks training opportunities. Adaptability - Incorporates new information into an existing framework of understanding. Accepts change and supports the Agency through changes in law, policy and procedure. What will make your application stand out (preferred qualifications): Experience maintaining, processing, entering, and/or calculating sentence structure for incarcerated or supervised individual’s records. Demonstrated entry and calculations of Washington State judgment and sentences. Knowledge of criminal history and or judgment and sentence document processing. Knowledge of the criminal justice system and it's related documents. Knowledge of Outlook and database entry - NOTE: Incarcerated or supervised individuals records are defined as records containing certified copies of the original documents relating to the individuals’ crime and sentence. An individuals records are not property files, grievance files, administrative files, treatment files, medical files, slough files, parole files, counselor files, or custody files. Special Requirements/ Conditions of Employment: Must be certified and maintain certification in ACCESS. Skills test: must be able to satisfactorily complete Everett Records Unit competency test.