Front Desk & Visitor Management: Professionally handle and route incoming calls, ensuring timely support and accurate information. Greet and assist employees and visitors, responding to inquiries and facilitating sign-in/sign-out procedures. Issue visitor badges and notify staff of arrivals; provide temporary badges and manage the ordering of employee badges, holders, and lanyards. Schedule and coordinate conference room reservations, preventing booking conflicts and supporting staff with inventory maintenance and cleanliness. Facilities & Equipment Oversight: Manage onsite Fitness Center operations, including equipment scheduling and servicing, as well as member record-keeping. Administer fleet vehicle usage and maintenance, keeping registration and service documentation current and ensuring equitable car access for employees. Serve as the ChargePoint Manager, overseeing the onsite EV charging station. Administrative Support: Prepare outgoing correspondence and efficiently distribute incoming mail. Assist with ordering, setup, and catering for onsite meetings and events. Support new employee onboarding by creating badges, assigning access, and updating administrative records. Office & Supply Maintenance: Procure and maintain essential office, printer, kitchen, and general supplies, with possible in-store visits for urgent purchases. Keep mailroom and lunchroom stocked; monitor and replenish supplies as needed. Coordinate maintenance and restocking of vending machines, first aid kits, and outdoor planters with the appropriate vendors. Record-Keeping & Reporting: Maintain and update Master Lists for Aftermarket contacts, ensuring all information is accurate and complete. Generate reports, distribute certificates, resolve mailing issues, and ensure prompt follow-up. Scan and archive necessary documents such as expense receipts and Safety Data Sheets. Submit work requests or tickets for malfunctioning office equipment. 10201370