Performs administrative duties on behalf of assigned executive under minimal supervision. Monitors department P&L and advises assigned executive of unusual or out-of-policy expenses; notes and tracks approved exceptions to budget for staffing, materials, software, travel, etc. Monitors required training for staff members and ensures complete compliance with all Information Security and Trade Compliance policies and procedures for assigned executive's staff. Assists with development of special correspondence, presentations, speeches, etc., as directed. Assists with scheduling, travel plans and expense reporting of other department employees as directed. Manages schedule and calendar of the assigned executive. Reviews and prioritizes incoming correspondence, distributes in the office as necessary, and coordinates appropriate follow-up action. Schedules appointments, meetings, conferences, and travel agendas for assigned executive. Plans, coordinates and protects assigned executive's schedule; pro-actively resolves conflicts. Keeps assigned executive informed about, prepared for and available for upcoming commitments and responsibilities. Arranges for meeting rooms, catering, and equipment set-up as directed. May assist with expense reporting for assigned executive. Organizes and maintains correspondence, records and other documents; follows up on pending matters. Manages department materials and supplies, places special orders as needed, and otherwise facilitates smooth operation of department. Relevant Education: Bachelor's degree Relevant Experience: 5 years executive support experience, 3 years general office administration. Experience in government contracting and high-security business is preferred. Performance Attributes and Capabilities Knowledgeable and thorough in following all Operations Security protocols and keeps confidences Highly organized, able to prioritize and complete tasks in order Accurate and on-top-of details Attentive when listening, diplomatic when speaking, coherent when writing Professional in appearance and deportment Collaborative and relationship-oriented, but assertive and direct when necessary Optimally communicative with assigned executive; always enough information, never TMI. Security Clearance Ability to obtain and maintain a government-issued security clearance ---------------------------------------- -------------------------This job is In-Person. We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees. Download the Sparks Group mobile app from Apple App Store or Google Play.--------------------------------------- --------------------------