The Staffing Support professional (Recruiting Coordinator – Scheduling) is a key member of the HR Shared Services team, responsible for providing accurate, timely, and high-quality interview scheduling support. This role focuses exclusively on coordinating interview logistics, including calendar management and interview confirmations, to ensure a seamless experience for candidates and hiring teams. This position is ideal for a highly organized individual who thrives in a fast-paced, service-oriented environment and values operational precision. Core Responsibilities Interview Scheduling (Primary Function) Manage all aspects of interview scheduling, including phone screens, virtual interviews, onsite interviews, panel interviews, and loop sessions. Coordinate calendars across multiple time zones, departments, and leadership levels. Send clear, professional calendar invitations with meeting links, agendas, instructions, and logistical details. Monitor and respond promptly to scheduling requests throughout the workday. Support urgent changes, last-minute reschedules, and interviewer substitutions with efficiency and professionalism. Logistics & Candidate Support Reserve conference rooms and ensure readiness for onsite interviews. Provide candidates with clear directions, arrival instructions, and access information. Troubleshoot basic technical or access issues to ensure a smooth interview experience. Maintain strict confidentiality when handling candidate and employee information. Systems & Documentation Maintain accurate scheduling notes and updates in internal systems and Shared Services tracking tools. Partner closely with recruiters and hiring teams to ensure alignment on interview timing and expectations. Track scheduling activity to ensure service-level consistency and timely completion. Required Qualifications 1–3 years of experience in high-volume scheduling, administrative coordination, or calendar management. Strong attention to detail with excellent organizational and time-management skills. Clear and professional written and verbal communication skills. Proficiency in Outlook, Microsoft Teams, or similar scheduling platforms. Ability to work fully onsite Monday–Friday, 8:00 AM–5:00 PM. Customer-focused mindset with the ability to handle sensitive and confidential information. Preferred Qualifications Experience in HR, recruiting coordination, or a Shared Services environment. Familiarity with applicant tracking systems (ATS) such as Workday or Eightfold. Experience supporting fast-paced, high-volume teams across multiple time zones. Competencies for Success Operational Precision: Delivers accurate work in a deadline-driven environment. Responsiveness: Provides timely communication and quick turnaround on scheduling requests. Service Excellence: Creates a positive experience for candidates and internal partners. Adaptability: Manages frequent changes calmly and efficiently. Collaboration: Works effectively with recruiters and hiring teams. Confidentiality: Upholds strict privacy and data protection standards. 10209883