Rutgers, The State University of New Jersey is seeking a Program Support Coordinator within the Radiation Oncology Department at the Rutgers Cancer Institute. The Program Support Coordinator provides efficient, effective, and timely executive-level administrative support to the Chair of the Department of Radiation Oncology and other senior departmental leadership. In this role, the Program Support Coordinator exercises a high degree of discretion, independent judgment, and professionalism in managing sensitive and confidential matters. In addition, the Program Support Coordinator independently coordinates assigned responsibilities, special projects, correspondence, reports, and a variety of departmental processes to ensure smooth and efficient operations. Essential Duties and Responsibilities include the following: Provides a broad range of executive-level administrative support to the Department Chair, including oversight and coordination with research-dedicated Cancer Center administrative support staff. Exercises independent judgement to resolve incoming requests, inquiries, and issues on behalf of the Chair, to resolve or escalate as needed. Develops, implements, and maintains administrative systems, processes, and standard operating procedures to improve efficiency and effectiveness across the department. Communicates and trains administrative staff on new processes, as appropriate. Maintains comprehensive knowledge of university and departmental policies and procedures to ensure compliance and effective administrative support. Responsible for departmental deadlines, deliverables, and key initiatives, monitors and tracks proactively to ensure timely completion. Maintains confidential files and records, ensuring accuracy, organization, and compliance with institutional and regulatory requirements. Manages the Chair’s calendar and coordinates internal and external meetings, including scheduling, reminders, agendas, and meeting logistics as needed. Prepares and manages correspondence, meeting minutes, reports, charts, and presentations. Manages faculty travel and conference arrangements, including travel authorizations, advances, expense reporting, and detailed itineraries with all necessary contact and logistical information. Tracks reimbursement status to ensure timely processing of payments. Responsible for the coordination of academic and clinical schedules utilizing Aria, Outlook and EHR. Ability to build/block schedules in Aria/ EPIC as necessary. Collaborates with the Chair and Department Director to edit and format key documents such as letters, PowerPoint presentations, departmental communications, and website content. Assists in planning and implementing special projects for the Department Chair and other senior leaders, including marketing and media initiatives, recruitment activities, and other departmental priorities. FLSA Exempt Grade 26 S Salary Details Minimum Salary 74332.000 Mid Range Salary 89311.000 Maximum Salary 106121.000 Offer Information The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent. Benefits Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include: Medical, prescription drug, and dental coverage Paid vacation, holidays, and various leave programs Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options Employee and dependent educational benefits (when applicable) Life insurance coverage Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work Shift Work Arrangement This position requires a fully on-site work arrangement. Union Description HPAE 5094 Payroll Designation PeopleSoft Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience Bachelor’s degree in Business Administration, Healthcare Administration, or a related field, plus four (4) years of progressively responsible administrative experience in an academic, healthcare, or large, complex organizational environment. Equivalent education, experience, and/or training may be substituted for the degree requirements. Certifications/ Licenses Required Knowledge, Skills, and Abilities Demonstrated experience providing executive-level administrative support to senior leadership, including calendar management, meeting coordination, and handling confidential information. Strong organizational, time management, and problem-solving skills, with the ability to manage multiple priorities independently in a fast-paced environment. Ability to exercise sound judgment, discretion, and a high level of confidentiality in handling sensitive information. Effective oral and communication skills. Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access, and PowerPoint. Preferred Qualifications Equipment Utilized Physical Demands and Work Environment PHYSICAL DEMANDS: Standing, sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs. WORK ENVIRONMENT: Office environment. Moderate noise. Special Conditions Posting Details Posting Number 26 ST 0931 Posting Open Date 05/04/2026