This class processes departmental accounts payable, payroll, deposits, balance, and a variety of basic accounting and cash management functions, and prepares revenue reports. Examples of Duties Receives, reviews, prepares, and processes a variety of accounting and/or financial documents, which may include: accounts payables, accounts receivables, purchase requisitions, purchase orders, timesheets, travel documents, sales tickets, invoices, vouchers, change orders, payments, deposits, bond paperwork, contracts, forfeitures, task orders, money orders, wage verifications, medical bills, and/or other related documents. Initiates, processes, prepares, records, and/or reviews routine, complex, and/or specialized paperwork, forms, reports, and/or confidential information related to assigned area of responsibility, ensuring completeness and accuracy of information; maintains related records. May notarize documents utilizing established guidelines and procedures. If primarily assigned duties include coordination of travel arrangements, responsibilities will include completing and/or verifying that all necessary paperwork is provided, verifying all expenditure amounts and travel dates, corresponding with employees about travel details as needed, booking flights, making lodging accommodations, reserving rental cars, etc., processing per diem payments, etc. as applicable, reserving flights and making travel arrangements for all prisoner transport air travel. Responds to telephone, email, written, and in-person inquiries from the CFO, the public, divisions within the Agency, and/or other interested parties; provides answers and information requiring knowledge of agency policies and procedures; and collects funds and issues receipts. Maintains a variety of records, files, and information for assigned area of responsibility, ensuring compliance with applicable rules and guidelines; audits files for completeness and accuracy. Categorizes and maintains technical manuals. Independently drafts, composes, and types a variety of business related documents; including letters, memos, charts, newsletters, technical specifications, and/or other related documents; maintains confidentiality regarding sensitive issues. Organizes, monitors, and maintains inventory, supplies, equipment, and/or other related items; initiates service and/or repairs of applicable items. Serves as a liaison with employees and external organizations. Assist with budget preparation; may prepare cost estimates to assist with preparing budget recommendations. Prepares back-up information, assigning account numbers for use in the computer. Prepares periodic financial and statistical statements, reports, and tabulations, i.e., checks reports, vouchers, journal entries, requests, and vendor lists. Post and maintains journals and other records. Research records to prepare requested information. Proofs and mails vendor checks. Enters a variety of financial information into spreadsheets, automated accounting software, and/or databases. Assists customers, inmates, employees, and/or other interested parties with requests for information over the phone and in person; researches and resolves discrepancies. Completes, tracks, and/or maintains a variety of records, logs, ledgers, and files. Posts financial information into appropriate accounts; reconciles and/or audits financial information to ensure completeness and accuracy of information; researches and resolves discrepancies; may set up charge accounts. Prepares a variety of fiscal reports related to assigned area of responsibility utilizing established guidelines and within specified timeframes; disseminates information and reports to appropriate individual(s). May assign and prioritize related work of others on occasion, train, review results, and make personnel recommendations. Reviews and processes a wide variety of purchase orders and requisitions and/or change orders for products, services, and/or other related items, which includes: ensuring requisitions are properly completed and authorized; classifying incoming requests; assigning numerical coding to requisitions; assigning account and fund codes to requisitions; maintaining purchase orders; and/or performing other related activities. Monitors vendor compliance with contract and/or purchase order specifications and standards; indentifies and recommends appropriate modifications and/or amendments. Researches items and/or services required by the County to be purchased by quote or sealed bid. Participates in formal and informal bid and proposal processes for equipment, supplies, construction projects, and various types of services, which may include: participating in the coordination and development of sealed bids and proposals for equipment, supplies, construction projects, and/or other services; evaluating requests for bid to ensure necessary components and elements are included to obtain a fair and equitable bid; reviewing bids to determine compliance with applicable regulations; participating in related meetings; making recommendations for bid awards; posting award compliance; and/or, performing other related activities. Compiles, prepares, and maintains a variety of reports, financial data, cost analysis, market trends, pricing sheets, and/or other related information. Performs other duties of a similar nature or level. Typical Qualifications High School Diploma or equivalent (G.E.D.), and three (3) years of accounting experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. If education is substituted for experience, degree must be relevant to the business field. License and Certification Requirements:Valid driver's license. Knowledge of (position requirements at entry): Basic accounting principles and practices. Office procedures, methods, and equipment. Automated financial software packages. Data entry techniques. Basic mathematical concepts. Customer service principles. Cash handling procedures. Recordkeeping principles. Governmental procurement principles and practices. Product and service research methods. Coordinating travel arrangements. Applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes. Skills in (position requirements at entry):Using computers and related software applications. Providing customer service. Performing mathematical calculations. Maintaining records. Performing data entry. Operating standard office equipment. Tabulating, recording, and balancing transactions. Conduct research. Processing requests for procurements. Processing purchase orders, bids, and proposals. Processing invoices for payment. Handling multiple tasks simultaneously. Preparing and maintaining a variety of records and reports. Interpreting and applying applicable laws, rules, and regulations. Reviewing financial documents for completeness and accuracy. Maintaining and organizing fiscal accounting records. Preparing fiscal documents. Researching account discrepancies. Preparing reports. Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction. Supplemental Information Material and Equipment Used:Modern office equipment. Positions in this class typically require: Reaching, standing, walking, fingering, grasping, talking, hearing, seeing and repetitive motions. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.