Prepare and type various correspondence and forms required for requested personnel actions . These forms include, but are not limited to : 1) Meeting Minutes, 2) Type and disseminate Memos as necessary, 3) Prepare and type special reports as needed, 4) Critical Events, 5) Travel Forms (Form 88), 6) Make and disseminate copies of various reports, minutes and memos. Type as requested by the Medical Unit Supervisor. Answer the telephone, take messages, screen and route calls in a professional manner. Be aware of the whereabouts of professional staff. Maintain and update the Resident Visitor's Log and direct visitors accordingly. Maintain Mail Log and distribute mail twice daily. Submit all work orders to the appropriate department on a daily basis. Maintain and update Unit Work Order Log and submit to the Medical Unit Supervisor on a daily basis. Completes all data entry for all Unit Performance Data into direct Care Staff Management database. To go or accompany other clerical staff to Cashier’s Office to pick up resident’s funds on an as needed basis. Maintain and update the Snack and Drink Refund Log and distribute monies according. Perform other related duties as directed by MUS/ Unit Director. Knowledge, Skills and Abilities required for the position: Knowledge of correct spelling, punctuation and grammar usage. Skill in typing. Ability to alphabetize and file. Ability to communicate effectively. Ability to establish and maintain effective working relationships with others. Ability to use correct spelling, punctuation and grammar. Ability to type letters, memoranda and other standard business forms in correct format. Ability to operate general office equipment. Minimum Qualifications: One year of secretarial or clerical work experience; or Possession of a Certified Professional Secretary Certificate. Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for the required work experience. A high school diploma or its equivalent can substitute for the required work experience. Preference will be given to applicants who have: Preference will be given to current FSH employees Candidate Profile (application) must be completed in its entirety: Include the supervisor names and phone numbers for all periods of employment. Account for and explain gaps in employment so that the hiring process is not delayed. Experience, education, training, knowledge, skills and/or abilities, as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications. It is unacceptable to use the statement “See Resume” in place of responding to qualifying questions and entering work history. If you experience problems applying online, please call the People First Service Center at (877) 562-7287. Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits. For a more complete list of benefits, visit DCF EMPLOYMENT DISCLOSURES US CITIZEN REQUIREMENT Only US citizens and lawfully authorized alien workers will be hired. SELECTIVE SERVICE SYSTEM REGISTRATION All selected male candidates born on or after October 1, 1962, will not be eligible for hire or promotion into an authorized position unless they are registered with the Selective Service System (SSS). Verification of Selective Service registration will be conducted prior to hire. For more information, please visit the SSS website: RETIREE NOTICE If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you required to repay all benefits received depending upon the date of your retirement. BACKGROUND SCREENING It is the policy of the Florida Department of Children and Families that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F. S., and Chapter 408, F. S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.