The Workplace Coordinator supports a professional, client-ready office environment by serving as an on-site resource for front-of-house service, meeting and hospitality support, and day-to-day workplace coordination. This role requires strong customer service skills, attention to detail, and the ability to manage multiple priorities while delivering a consistently high-quality experience for visitors and employees. Key Responsibilities. Reception & Client Experience. Maintain front desk coverage during business hours, including serving as the primary backup to the Receptionist during lunch coverage, illness, or PTO - Greet and direct guests, ensuring a professional and welcoming first impression. Answer and route incoming calls and respond to general inquiries. Manage visitor check-in, office access, and parking protocols in accordance with site procedures. Coordinate office seating and hoteling requests as applicable. Schedule and manage conference room bookings and respond to meeting room requests. Support visitor lists, check-in processes, and badge coordination as required. Hospitality & Meeting Support. Support meeting room readiness and shared space presentation. Assist with refreshments, hospitality setups, and catering support during peak periods. Maintain conference rooms, pantries, and common areas in a clean, client-ready condition. Provide backup support for hospitality services during peak periods or when coverage is needed. Reprographics / Print Support. Provide backup support for reprographics services during peak periods or when coverage is needed. Print, bind, and prepare materials for meetings or internal use as needed Qualifications. High school diploma or equivalent required. Minimum of two (2) years of experience in reception, workplace coordination, hospitality, or office services within a professional services or corporate environment. Strong customer service and professional communication skills. Comfortable interacting with internal stakeholders and external vendors. Ability to work independently and manage competing priorities. Strong organizational skills with attention to detail. Proficiency with Microsoft Office; familiarity with room booking or visitor systems preferred