Keeping Washington Clean and Evergreen. The Department of Ecology is hiring a Human Resource Consultant Assistant 2 within the Human Resources Office. This is a temporary position that will end on June 30, 2027. Location:Headquarters Office in Lacey, WA. Upon hire, you must live within a commutable distance from the duty station. Schedule:This position is eligible for telework and flexible schedule options. You may telework most of your work time during the initial phase of this position, which focuses on migrating electronic files. Once that phase is complete, this role will require regular in-office work to prepare paper files for scanning into Laserfiche. Schedules are dependent upon position needs and are subject to change. Duties In this role, working under the general supervision of the ECM Business Lead, you will help ensure the accuracy and integrity of personnel records during the agency’s transition to a modern Enterprise Content Management (ECM) system. A significant portion of your work will involve methodically moving documents from one system to another, updating metadata, and preparing both electronic and paper files for scanning. Although these tasks are consistent and detail-focused, you will also collaborate with the larger ECM project team and contribute to a major improvement in how the agency manages information. You may also support HR operations by entering data into HRMS and tracking new hire documentation to ensure files are complete and compliant. This role provides a valuable opportunity to strengthen your skills in HR data, electronic records management, and document retention practices. As you work with HRMS data, metadata standards, and the agency’s Enterprise Content Management system, you will build practical experience that supports growth in HR operations, data stewardship, and digital information management. What you will do:Migrate existing electronic files into the Enterprise Content Management system according to established project timelines, ensuring forms are filed correctly and appropriate metadata and retention is applied. Assist in maintaining electronic and paper files to ensure complete employment history is maintained in the personnel files and position files. Review personnel and position file documents received in HR to determine completion, and file appropriately into applicable file. Reach out to programs for missing information, collaborate with other HR staff to obtain personnel documentation. Review paper files (personnel, position and medical) to prepare for scanning into Enterprise Content Management system. Ensure information is filed correctly and appropriate retention has been applied. May provide technical assistant to the HR team, including assisting with updating HRMS (Human Resources Management System) with data gathered through Modern Work Environment (MWE) and new employee forms, such as the flexible work schedule and telework forms and employee demographic information as needed. Qualifications For detailed information on how we calculate experience and responses to other frequently asked questions, please visit our Recruitment website. Required Qualifications:Four years of experience and/or education as described below:Experience in office work including two years of experience in customer service or related setting. Experience should include one or more of the following:Data Quality & System Use – Proven ability to enter, update, and verify information in systems such as HR management systems and/or ECM tools to ensure reliable and accessible employee data. Workflow Tracking & Follow-Up – Ability to track forms, tasks, and deadlines to ensure required paperwork and records are completed and filed correctly. Communication & Collaboration – Ability to communicate clearly and work effectively with staff and program partners to resolve questions and support processes. Organization & Problem Solving – Ability to prioritize tasks and apply sound judgment to resolve filing, data, and process issues efficiently. Education involving a major study in business administration, office administration, human resources, information management, library/records management, accounting or data management, or related field. Examples of how to qualify:4 years of experience . years of experience AND 30-59 semester or 45-89 quarter college credits . years of experience AND 60-89 semester or 90-134 quarter college credits (Associate’s degree).1 year of experience AND 90-119 semester or 135-179 quarter college credits . years of experience AND a Bachelor’s degree. Desired Qualifications:Electronic Content Management (ECM) Navigation – Ability to locate, migrate, and manage documents within an electronic content system to support efficient file access, retention compliance, and digital workflows. Problem Solving & Judgment – Ability to identify issues, interpret policies, and recommend practical solutions to maintain accurate files and compliant HR processes. Records & Information Management – Ability to maintain accurate, organized, and compliant electronic and paper files to support retention requirements. If you are excited about this role and meet the required qualifications, we encourage you to apply. Desired qualifications reflect additional knowledge, skills, or experience that are nice to have but not required. Studies have shown that some applicants, especially women and people of color, are less likely to apply unless they meet every listed qualification. At the Department of Ecology, we are dedicated to building a diverse and authentic workplace centered in belonging, and we welcome applicants with varied backgrounds and unique perspectives.