Office Supporto Greet and assist visitors, students, and faculty; maintain a professional “front of house” environment.o Sort, distribute, and prepare outgoing daily mail and deliveries.o Monitor and maintain the appearance and cleanliness of common areas, including the break room, copy room, and conference rooms.o Track and restock office, break room, and copy room supplies; place orders as needed.o Manage equipment such as copiers, printers, assist with basic troubleshooting, schedule service calls when required.o Reserve and set up conference rooms for meetings, ensuring technology, seating, and supplies are ready as requestedo Process purchase orders, Staples and Amazon orders for department as requested.o Maintain promotional items inventory within UME and Student Affairs. Administrative Supporto Provide general assistance to staff and faculty, including copying, scanning, filing, and basic document preparation.o Serve as back-up to the Executive Assistant during absences, including managing phones, scheduling meetings, and processing routine requests.o Assist with preparing meeting materials, agendas, and room setups for departmental activities or special events as requestedo Support data entry, routine reports, and record maintenance as directed. Other Dutieso Assist with special projects or tasks as assigned by the Executive Assistant or UME leadership.o Help ensure compliance with basic departmental policies, confidentiality standards, and office procedures.o Demonstrate and uphold Our Commitments: - We “Lift Everyone Up” - We “Lead the Way” - We “Think Boldly Together” - We “Embrace the Unknown”Opportunities for Growth - Exposure to the dynamic and impactful field of medical education. - Opportunity to develop expertise in program coordination, academic administration, and process improvement. - Ability to participate in professional development through workshops, conferences, and certification programs. Our Commitment to You: