This is an Operations Review Specialist position in the Division of Air Resource Management's Office of Business Planning that will conduct organizational studies and evaluations on office procedures providing technical assistance and developing procedures to assist the Division of Air Resource Management to operate more efficiently and effectively. The primary responsibility of this position is to act as an assistant and backup to the Division’s Budget Coordinator and the Division’s Grants Program Consultant and to assist management on a variety of matters, including contracts/grants management, travel processing, tacking training budget, and purchasing. Main Backup to Division Budget Coordinator This position functions as the main backup to the Division’s Budget Coordinator. Assists with the daily operations related to the Division’s budget, development of legislative budget requests, and other financial information for all budget entities within the Division. Assists with development and tracking of the federal work plan, related grant applications, and program commitments. Research and report on grant activities for the statewide Air Program directed by the Budget Coordinator. Maintains knowledge and understanding of the relevant Florida Statutes and Florida Administrative Codes and federal program requirements relating to budget development, contracts, and grants management. Maintains effective and positive communications with coworkers and external parties. Contracts/ Grants Management This position serves as backup to the Division’s Grants Program Consultant for local program grant agreements. Serves as backup contract manager for other Division grants and contracts. Maintains all certifications as required by the Department of Financial Services to manage grants and contracts for the Division. Ensure that grants and contracts are executed in a timely manner and meet all deadlines. Contributes to the development and management of grant-funded projects and contracts under Florida’s Diesel Emission Mitigation Plan and the United States Environmental Protection Agency’s (EPA) Diesel Emission Reduction Act. Contributes to the planning, coordination, and management of stakeholder engagement and outreach efforts to develop grant projects. Processes and submits to Finance & Accounting reimbursement requests for grants and contracts managed by the Division. Business Operations Analyst This position analyzes operational and performance data to identify trends, issues, and opportunities for improvement. Develops and maintains reports, dashboards, and performance tracking tools to support data-driven decision-making. Evaluate existing business processes and recommend improvements to increase efficiency, reduce costs, and enhance effectiveness. Collaborates with cross-functional teams to ensure alignment between operational activities and business objectives. Tracks and reports on key performance indicators (KPIs) to monitor organizational performance. Supports forecasting, budgeting, and strategic planning through analysis of historical and current data. Investigates operational issues, performs root cause analysis, and recommends actionable solutions to leadership. Documents business processes and communicate insights and findings to the Budget Coordinator to support continuous improvement initiatives. Other Duties Provides general operational support to OBP staff and management as necessary, including but not limited to special projects, coordination of briefings, meetings, and workshops. Performs other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge of office procedures and practices Knowledge travel documentation Knowledge purchasing Knowledge P-Card management Knowledge grants Knowledge contract management Skilled in the use of a personal computer Skilled in the use of office equipment. Ability to communicate effectively verbally and in writing Ability to maintain orderly filing systems Ability to plan goals, objectives and activities and schedule related tasks Ability to use good organizational skills Ability to work effectively with peers, management, industry and the public Ability to be an effective, conscientious and respectful team member Ability to maintain effective working relationships with others Minimum Qualifications: Valid Driver’s license Travel on state business At least six years of verifiable related experience in accounting, bookkeeping or office management. Post-secondary degrees may be used as an alternative for the required years of experience on a year-for-year basis plus two years of verifiable related experience Position of Special Trust Requirement: This position is designated as a Position of Special Trust in accordance with DEP Directive 422, Positions of Special Trust or Responsibility. Successful completion of background screening will be required for this position. Preferred Qualifications: Knowledge and/or experience with the State of Florida’s Purchasing Card (P-Card) Knowledge and/or experience with My Florida Market Place (MFMP) Knowledge and/or experience with P-Card WORKS Knowledge and/or experience with DEP’s Business Portal - Electronic Forms and Flow (ELLF) Knowledge and/or experience coordinating and supporting work-related travel Knowledge and/or experience providing operational support in a corporate or government office environment Experience in administering or supporting business operations within a public or private organization Experience in public administration, budget development, budget management, or procurement Experience in organizing or utilizing complex data sets Experience working with data management software or programs Pay: Salary Range Annually $60,000 - $63,000 (Commensurate based on experience) Our Organization and Mission: The Florida Department of Environmental Protection (DEP) is the state’s lead agency for environmental management and stewardship - protecting our air, water and land. The vision of DEP is to advance Florida’s position as a world leader in protecting natural resources while growing the state’s economy. DEP encourages its leaders to constantly innovate and seek efficiencies. We believe in supporting and encouraging you as you take on important and often complex projects while offering you the opportunity to gain valuable experience quickly. Where You Will Work: Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combine old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Tallahassee is a highly desirable location for both those seeking their first job or those ready to enter the next exciting chapter in their career. The Benefits of Working for the State of Florida: Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including: Annual and Sick Leave benefits; Nine paid holidays and one Personal Holiday each year; State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options; Retirement plan options, including employer contributions (For more information, please click Tuition waivers; Total Compensation Estimator Tool And more! For a complete list of benefits, visit Special Notes: DEP is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce. We recognize the extensive training, experience, and transferable skills that veterans and individuals with disabilities bring to the workforce. Veterans and individuals with disabilities are encouraged to contact our recruiter for guidance and answers to questions through the following email addresses: HR - Veterans. Preference@dep.state.fl.us HR - Recruitment@Florida. DEP.gov An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.