Transfer List The purpose of this posting is to gather interest for future opportunities. Please note there may not be an existing vacancy at the time of your submission. You will be notified when your lateral transfer materials are submitted to a bureau(s) for consideration. Please note, you may be contacted multiple times regarding interview opportunities. This posting is only for current internal City of Portland employees. The Administrative Specialist II, will perform primary administrative functions. This classification is used in many bureaus/division throughout the City. Primary responsibilities include: creating, updating, and maintaining logs, files, indexes, and records systems; scheduling events, meetings, phone calls; compiling and editing reports; composing routine and specialized documents and correspondence; checking the work of others for errors; verifying information to be included in documents of public record; gathering information and statistical data; reviewing, evaluating, manipulating, analyzing, and entering data into databases, spreadsheets, and computer systems. Duties include handling confidential information with discretion. Responsibilities are broad in scope, allow for a moderate degree of administrative discretion, and are evaluated in terms of timeliness and quality. To view the full classification specification for Administrative Specialist II. To Qualify Applicants must meet each of the following qualifications per HRAR 7.01: Hold regular status in this classification. Passed probationary period. Or Hold limited duration status in this classification. The following are the knowledge, skills and abilities that are commonly identified as critical and your resume should include/highlight these areas. Advanced office skills including typing, scheduling, proofreading, note-taking, filing, logistics support, timekeeping, and related skills in the use of computers and other office equipment. Ability to learn City organization, rules, policies and procedures, including payroll, accounts payable, human resources policies, and labor contract provisions. Ability and experience maintaining highly sensitive and confidential information, while exercising a high degree of tact, discretion, and diplomacy in sensitive situations. Ability and experience preparing and maintaining accurate, concise, and confidential records. Ability and experience being flexible and handling shifting and competing work demands. Ability and experience utilizing technology and general office software, including Outlook, Word, Access, and Excel, for complex document production and data management. Ability to communicate and interact with internal and external customers in a professional and courteous manner, both verbally and in writing.