THE AGENCY - The General Services Agency (GSA) is comprised of Fleet Services, Facilities, Procurement, Special Services, Parks, Security, and Business Support and is responsible for a broad spectrum of services to all the County departments and agencies. It requires a very diverse workforce to accomplish the GSA mission of contributing to the quality of life in Ventura County by partnering with their customers to provide expertise and cost-effective service delivery, and foster the preservation of natural resources. THE POSITION - Under general supervision, coordinates and performs various activities to support the establishment, maintenance, and compliance of contracts associated with construction projects, consultant services, or permitting. The ideal candidate will be able to prioritize and organize work to perform effectively in a high-volume, fast-paced office engineering/construction environment, will be detail and customer-service oriented with good written and verbal communications skills. Must be skilled in the MS Office Suite, including Word and Excel. WHAT WE OFFER - The County of Ventura offers an attractive compensation and benefits package that includes:Merit Increases – New employees are eligible for an initial 5% merit increase within the pay range upon completion of at least 1,040 hours (approximately 6 months) assuming work meets satisfactory standards. Subsequent merit increases within the pay range will be upon completion of each additional 2,080 hours (approximately one year) from the initial merit increase. Educational Incentive - An educational incentive of 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, OR 5% for completion of a graduate degree. Vacation Accrual – New regular, full-time employees shall accrue approximately 14 days of vacation a year for the first 10,400 hours or 5 years of service; vacation accruals increase at 5, 11, 12, 13, 14, 15 and 20 years of service topping out at 26 days a year and 400 hours of vacation hours banked. Annual Leave Redemption – After 14,560 hours of continuous County service an employee may elect to "cash in" or redeem up to 80 hours of vacation accrued in the same year after using 80 hours of vacation in the preceding 12 months. Sick Leave - Full time regular employees accrue 3.08 hours of sick leave per bi-weekly pay period with an advance at hire of 40.04 hours which will be balanced at the completion of 13 bi-weekly pay periods. Deferred Compensation - Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3.00% match on your 401(k) contributions. Health Plans–Full time employees are given a flexible credit allowance to offset the purchase of medical, dental, and/or vision insurance for you and your dependents. Flexible Spending Accounts - Pre-tax benefit towards eligible medical, dental and vision care and/or dependent care expenses. Pension Plan - Participation in the County's defined benefit pension plan, which has reciprocity with Cal. PERS. Holidays - 13 paid days per year which, includes a scheduled floating holiday. Additional Benefits - Tuition Reimbursement, Disability Plans, Employee Assistance Program, Life Insurance, Wellness Program. Contract Support Specialist II is represented by the Service Employees International Union (SEIU) and is eligible for overtime. To learn more about the benefits, please follow the link below: CEO/ HR/ MOA/docs/ SEIUMOA 2025-2029.pdf Examples Of Duties Duties may include but are not limited to the following:Performs various activities in support of construction projects, such as preparing bid packages, coordinating and attending bid meetings, attending and participating at meetings for purposes of responding to questions, recording meeting minutes, participating in bid submission review and evaluation process, and contract award notification;Sets up, organizes, and maintains records, project files, and logs and databases and complex spreadsheets related to project management, permits, contract processing and other activities that are used by project managers and other staff;Coordinates processing of time-sensitive payments to contractors and consultants;Prepares or assists project managers with preparing various documents associated with bids and contracts, including specifications, correspondence, contract change orders, consulting services and annual contracts, etc.;Provides staff, contractors, consultants, and the public with information related to project processing requirements;Documents, monitors, and reports on activity charged to projects; performs quality control;Coordinates and attends various pre-bid, pre-construction, and project meetings; takes and transcribes meeting minutes;Monitors and/or coordinates financial reports/authorizations/transactions with various internal and external staff;Provides internal staff, contractors, consultants and/or the public with information related to the GSA contract general conditions, Ventura County Standard Specifications ("VCSS")/permits and other County policies to support compliance with legal and public contract code;Researches and/or compiles supporting documentation and information for project managers;May provide training and/or instruction to project managers, technicians and support staff on construction, consultant or permits-related processes as required;Performs other related duties as assigned. Typical Qualifications These are entrance requirements to the exam process and assure neither continuance in the process nor placement on an eligible list. EDUCATION, TRAINING, and EXPERIENCE - Considerable administrative support experience which has led to the acquisition of the required knowledge, skills and abilities. The required knowledge, skill and abilities also can be obtained by: Any combination of education, training, or experience equivalent to two (2) years of administrative support experience in construction, engineering, contract administration, or similar field; OR one (1) year of experience as a Contract Support Specialist I. NECESSARY SPECIAL REQUIREMENTS - Some experience in contract administration. Intermediate experience in MS Word and Excel. Some administrative support experience in engineering, construction and/or a related field. Experience maintaining complex record keeping systems. Effective written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire. DESIRED - Associate Degree in applied science, business administration, management, or Bachelor’s Degree in business administration or accounting or related field. Knowledge, Skills and Abilities:Considerable knowledge of:Project management and construction principles. Working knowledge of:Basic math. Ability to:Interpret and apply rules, regulations, policies, and procedures. Analyze and synthesize data. Consistently understand and follow standard office procedures. Perform research. Use MS office suite (Word, Excel, PowerPoint, Access and Project). Provide effective customer service. Establish and maintain effective working relationships and work as a member of a team. Use resources effectively and efficiently. Arrange information and files in a useful manner. Set priorities Effectively communicate with all individuals both internal and external to the organization. Skill in:Maintaining and using various databases and spreadsheets. Verbal and written communication. Listening. Telephone etiquette. Providing needed information in a timely manner.