Title: Office Manager / Executive Admin Assistant Client: Global leader in Technology/ Electronics Duration: 6 months with HIGH chance for extension or become permanent Work Location: Mountain View, CA 94043 (Fully onsite) Pay rate: $32-36.50/hr W 2 Benefits/ PTO Top Skills: Office Operations & Organization Managing daily office operations, systems, and procedures Overseeing facilities, supplies, vendor relationships, and budgets Maintaining operational efficiency and compliance protocols 2. Executive/ Director Support Providing high-level administrative support to leadership Managing calendars, travel, expense reports, and confidential information Coordinating cross-departmental communications on behalf of executives 3. Event Coordination & Project Management Planning and executing townhalls and company-wide gatherings Managing logistics (venue, AV, catering, attendance) Coordinating presenters, agendas, and follow-up communications Position Summary: We are seeking a highly organized and proactive Office Manager / Ex to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives. Key Responsibilities: Office Operations Management Manage daily office operations including facilities, supplies, equipment, and vendor relationships Maintain organized office systems and procedures to ensure operational efficiency Oversee office budget and expense tracking Coordinate with building management and service providers Ensure office compliance with health, safety, and security protocols Handle incoming communications, mail, and package distribution Assist in new hire onboarding in regards to asset management, system/badge accesses, and work space allocation Coordinate internal and external guest visits Director Support Provide high-level administrative support to directors and executive team Manage executive calendars, schedule meetings, and coordinate travel arrangements/expense reports Prepare meeting materials, presentations, and reports as needed Handle confidential information with discretion and professionalism Coordinate cross-departmental communications on behalf of leadership Townhall & Event Coordination Plan, organize, and execute quarterly/monthly townhall meetings and company-wide gatherings Manage logistics including venue setup, AV equipment, catering, and attendance tracking Prepare agendas and coordinate with presenters to ensure smooth event flow Gather and compile questions from employees for Q&A sessions Distribute follow-up communications and action items post-event Required Qualifications: Bachelor’s or Associate’s degree 2-5 years of experience in office management or administrative role Proven track record of managing office operations and supporting executives Strong organizational and project management skills Excellent written and verbal communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite Ability to prioritize multiple tasks and adapt to changing priorities Professional demeanor with strong interpersonal skills Preferred Qualifications Experience coordinating large-scale company events or meetings Familiarity with office management software and collaboration tools Budget management experience Problem-solving mindset with ability to work independently #LI-MK 1