Reviews and processes bills for payment; ensures that each voucher or pay request includes the proper payment approvals and corresponding invoice for each voucher and purchase order; ensures that billings are in accordance with the established fee schedules and contract terms when applicable;Reviews documents posted in the financial system; processes payable vouchers on time and accurately; obtains the proper documentation and acknowledgements;Monitors and addresses past due accounts by contacting vendors for invoices and County departments for receiving acknowledgements in order to pay invoices in a timely manner;Maintains purchase order, contracts, and invoice into filing systems and a status log; Organizes and files financial reports; Maintains a weekly spreadsheet for all indigent defense related payment information. Assists with the preparation of the annual Indigent Defense Expenditure Report(IDER);Maintains a filing system for financial information, (ex: copies of paid invoices, checks, documentation, reimbursements, reports, etc.);Ensures vouchers payables and other financial documents are posted in the financial system accurately; processes payable vouchers that require special transaction treatment;Verifies departments invoices for accuracy identifying and or tracking unusual transaction trends based on established policies and guidelines; check for duplicate payments; responds to invoice and payment inquiries in a prompt manner;Prepares, routes, processes and follows up on purchase orders and or invoices to county departments for approval of payment; verifies purchase orders, prices, and quantity to vendor invoices; submits purchase order increase requests; researches and prepares purchase orders; cancels purchase orders as necessary and approved; payment authorization of certain purchase orders; Contacts departments for confirmation of receipt of materials or services;Reviews and processes travel expenditure vouchers as needed; Researches and resolves any outstanding balances on accounts; Sorts and distributes incoming and outgoing mail, to include: invoices, statements, receiving copies of purchase orders, credit vouchers, etc.; Reviews, researches and reconciles vendor statements to determine account status; Prepares deposit warrants for incoming funds received by the county; ensures that all funds received are distributed properly. Prepares and verifies daily bank balances report and makes sure all deposits submitted by treasury are timely posted by the bank. Verifies all checks against the corresponding payable vouchers for accuracy. Verifies monies including cash received; posts and balances deposit warrant receipts. Assists with the preparation of financial reports; analyzes complex financial statements, issues and situations. Downloads bank accounts balances and prepares collateral verification reports. Assists in processing, confirming and maintaining accurate record of stop payment of County warrants and payroll checks. Resolves and provides backup for questions regarding coding on deposit warrants. Distributes accurately the funds in deposit receipts;Assists in tracking of funds;Assists in the preparation of ACH files to transmit checks from accounts with positive pay service; prepares ACH file to void/remove checks from positive pay; Accounts for all checks received; research status of checks; logs in manual checks; verifies manual checks against paid claims approved by commissioner’s court; transmits manual checks through positive pay; releases/mails checks;Files and makes copies of a variety of paperwork;Performs research for special projects when needed;Assists as needed in preparing collection letters for returned deposited items (NSF); submits NSF checks to the County Attorney’s Office for collection;Compiles statistical information, reports and data;Cash Division. Prepares and assigns codes for specific financial records according to the appropriate classification system; enters into the financial system and distributes backup accordingly; files backup to be archived;Prepares deposit warrants for incoming funds received by the county; ensures that all funds received are distributed properly; maintains spreadsheet of distribution of deposits;Reviews daily and system generated error reports to correct or complete missing data elements;Assists with the preparation of financial reports; journal vouchers and memos to correct discrepancies; Receives checks to be scanned and ensures the security of the documents; scans; archives; Clears deposit slips;Assists in performing cash reconciliations of receipts and disbursements; researches outstanding balances; makes journal voucher corrections; prepares status reports;Scans documents through various imaging systems;Responds to questions or requests for information; Participates in indexing incoming records and the maintenance of archived records and files;Assists other co-workers with their job duties during their absence from work;Other Important Duties - Substitutes, if assigned, during temporary absences by performing delegated duties sufficient to maintain continuity of normal operations;Commits self to providing excellent customer service and demonstrate commitment through cooperative team and individual efforts; and. Creates a high-quality work culture through participation in and emphasis on training and mentoring to develop leadership, management, and technical skills in self and all employees, including safety related training and skills. Performs such other related duties as may be assigned. As members of the County of El Paso Emergency Response System, all El Paso County employees are designated as Disaster Service Workers during a proclaimed emergency and may be required to train on emergency response and/or perform certain emergency services at the direction of their supervisor. Job Summary Summary of Position. The Account Clerk, Intermediate under general supervision is responsible for reconciling various financial records to established balances and developing basic financial reports using computer spreadsheets. The work of this class is structured and seldom varies. It is performed in accordance with established guidelines. Additional Information Organizational Relationships. Reports to: Manager. Directs: This is a non-supervisory position. Other: Has contact with vendors, other County of El Paso Departments, Sheriff’s staff, Elected Officials, Department heads, Juvenile Justice Department staff, entities that provide services to the County, contractors, city government offices and various school districts the general public and other county employees. Minimum Requirements: Knowledge, Skills, and Abilities. Knowledge of: Texas Local Government Code, guidelines and policies regarding budgetary and financial matters; standard operating procedures; El Paso County regulations and policies; Treasury’s departmental policy; laws and regulations associated with treasury activities; related banking operations and practices; money handling; calendars; accounting and budgeting; contracts; Civil Service; Internal Revenue Service regulations; modern financial record keeping principles; procedures, methods, and terminology pertinent to public sector accounting office, including complex computerized financial systems; related general clerical filing, indexing, and cross-referencing methods and procedures; working knowledge of preparation and filing procedures for federal and state quarterly and annual payroll reports; benefit maintenance, reconciliation, payment, and reporting procedures; English usage, grammar, punctuation and spelling; techniques for effective interpersonal communications; modern office procedures, methods and computer equipment to include Windows and Microsoft based products. Skill/ Ability to: multi-task and prioritize work; interpret, and explain policies and procedures pertaining to the work including reports produced by data processing equipment; to use expenditure and revenue code procedures; understand and reconcile payroll records; perform machine calculations with speed and accuracy; provide training to others; compile complex spreadsheets using excel; apply critical thinking; time management to meet deadlines and within budget; operate personal computer using standard office operating software and general office equipment, to include financial software; prepare and maintain records; maintain filing systems; communicate effectively both orally and in writing; be dependable and self-motivated; deal with open records request effectively; work under stressful conditions, and establish and maintain cooperative and effective relationships with those contacted during the course of work; Pass a Criminal Background Check; Each and every county position requires the following professional skills and abilities as key and necessary elements of performance: - Demonstrate regular and reliable attendance; - Work well with others and participate fully in a team oriented environment; - Interface with other employees and customers in a courteous and respectful manner; - Maintain strict confidentiality; - Project positive support of their department and all county organizations at all times; and, - Maintain and enhance the County’s commitment to customer service excellence