The financial affairs manager position is considered a critical, hands-on position that reports to the Divisional Manager on the Financial Affairs Support Team. This position provides effective fiscal management and stewardship of the Franklin College of Arts and Sciences financial resources. In partnership with the college and departmental leadership, this position manages payroll, non-sponsored project funds, works to evaluate, develop, and improve business processes and makes financial decisions that are strategic, compliant and timely. Knowledge, Skills, Abilities and/or Competencies Bachelor’s degree in a related field or equivalent Ability to coordinate and manage multiple competing projects in an organized, efficient manner by prioritizing tasks to meet deadlines, and adapting programmatic objectives to changes Experience performing work that requires a strong attention to detail, reading and following instructions and guidelines, and reviewing documents for compliance Capacity to learn or knowledgeable of funding restrictions and state regulations. Capacity to learn or knowledgeable of processes, protocols, and procedures with a focus on financial management and workforce planning Excellent interpersonal, written and verbal communication skills to interact with a variety of personalities at all levels, exercising tact, confidentiality, sound judgment, diplomacy, and flexibility to promote positive working relationships and job effectiveness Substantially developed interpersonal and teamwork skills to successfully work with diverse groups in an academic environment Ability to perform analyses involving programmatic and fiscal considerations, formation of action plans, and make decisions, consulting higher management as needed Ability to act and exercise sound judgment with sensitivity to identify matters that require higher-level management consultation. Consult with leadership as needed Analytical and problem-solving skills Software experience and expertise in: MS Office Suite Adobe Physical Demands Sitting, standing, walking, bending, stooping, pushing, pulling; spending long periods of time at a computer Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? Yes Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website. Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website. Duties/ Responsibilities Duties/ Responsibilities Financial Management: After review by others, provides unit leaders and faculty with FAST reconciliation ensuring accuracy of expenses Account management and monthly reconciliation Reviews NOB to project payroll expenses and communicates projected shortfalls. Assists with accounting support (e.g., journal entries, vouchers, EDR’s for correcting payroll) Prepares monthly and yearly projections for management review on a moderate number of department IDs Participates in preparation of budget projections and plans Assists with maintaining and reconciling detailed budgets Reviews and approves standard transactions in OneSource Ensure account activities and expenditures are in accordance with state and university policies. Percentage of time 70 Duties/ Responsibilities Payroll Management: Has a fundamental knowledge of UGA reports, spreadsheets, pivot tables and additional resources to understand payroll encumbrances and actuals. Assists with identifying budget during hiring processes. Communicates with department on all payroll forecasting, changes and issues. Plan summer school payroll in coordination with the Payroll Manager and REST team for departments within your division Percentage of time 20 Duties/ Responsibilities Departmental Management: Reviews and researches transactions for compliances Has the ability to identify misconduct, non-compliance and non-performance and to resolve or report to FAST lead, manager and/or Finance Director Makes decisions based upon established FAST and FBSO. Make recommendations for deviations and receives prior approval before implementing Provides support on special projects assigned by college leadership Represent the college at university events, cross-functional meetings, and collaborative initiatives. Percentage of time 10 Contact Information Recruitment Contact Contact Details For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below. Recruitment Contact Name Jill Talmadge Recruitment Contact Email talnjill@uga.edu Recruitment Contact Phone Posting Specific Questions Required fields are indicated with an asterisk ( - ). Applicant Documents Required Documents Resume/ CV Cover Letter Optional Documents