The Assistant Clinical Director/ Program Coordinator supports the daily clinical, operational, administrative, and training functions of the Texas Wesleyan University Community Counseling Center (TWUCCC) and the graduate counseling program. This position assists in coordinating counseling center services, supporting graduate student therapists, managing program operations, and ensuring compliance with university policies, ethical standards, and applicable accreditation expectations. The Assistant Clinical Director/ Program Coordinator works collaboratively with counseling center leadership, faculty, supervisors, staff, and student therapists to promote high-quality clinical training, efficient program operations, and client care within a professional and supportive learning environment. Essential Duties and Responsibilities Assist in the coordination and oversight of daily counseling center operations. Monitor counseling center systems and assist with maintaining accurate clinical documentation processes. Help ensure compliance with HIPAA, university policies, ethical standards, and counseling center procedures. Assist with implementation and maintenance of counseling center policies and procedures. Support intake coordination, referral processes, and client assignment procedures. Assist with counseling center coverage and operational needs during designated hours, including one Saturday per month. Assist with administrative coordination of the graduate counseling program. Assist student registration-related items, including removing registration holds as appropriate. Conduct and review degree audits to assist faculty with academic progression. Support student tracking and program record maintenance. Assist with departmental financial processes, including budget transfers, requisitions, purchasing requests, and related university documentation. Support tracking of departmental expenditures and operational needs. Coordinate administrative paperwork and maintain organized records and reports. Assist with preparation of spreadsheets, reports, and data collection for departmental purposes. Assist with accreditation-related documentation, organization, and data collection efforts, including support for CACREP accreditation processes. Support preparation and organization of accreditation materials, reports, and supporting documentation. Provide guidance regarding counseling center procedures, documentation expectations, and professionalism standards. Monitor student compliance with clinical documentation deadlines, scheduling expectations, and center procedures. Collaborate with faculty and supervisors regarding student concerns, professionalism, and clinical operations. This job description is intended to outline the general responsibilities and qualifications for this position and is not exhaustive. Duties may be adjusted to meet the evolving needs of the counseling center. Education, Certifications and/or Licenses Minimum Qualifications Master’s degree in Counseling, Marriage and Family Therapy, Higher Education, Student Affairs, or a closely related field. Current independent or Associates professional licensure in Texas (LPC/ Associate, LMFT/ Associate, or equivalent) preferred for clinical responsibilities. Experience working in a clinical mental health, university, or higher education setting. Strong organizational, interpersonal, and communication skills. Knowledge of ethical standards, documentation practices, and HIPAA compliance. Ability to work collaboratively with graduate students, faculty, and multidisciplinary teams. Proficiency with electronic health record systems, Microsoft Office applications, and university administrative systems. Experience Knowledge, Skills & Abilities Posting Detail Information Posting Number 2016 AS 1110 P Posting Open Date 06/01/2026 Open Until Filled Yes Posting Close Date