The Billing Specialist is responsible for managing the billing and invoicing processes with strong proficiency in legal billing. This includes coordinating and executing the entire billing process for assigned billing attorneys and clients, editing pre-bills, processing and transmitting client invoices, maintaining client billing guidelines, prompt resolution of billing inquiries or requests. The Billing Specialist ensures accurate, compliant, and timely billing to clients by collaborating effectively with attorneys, clients, and other staff members. RESPONSIBILITIES - Generate, review, and accurately prepare invoices for legal services, ensuring adherence to client-specific billing guidelines, fee arrangements, and timekeeping records. Generate Pre-Bills, make edits, and finalize bills. Mail and/or Email final bills to the clients. Maintain detailed records of billing transactions, adjustments, and correspondence related to billing disputes and resolutions. With respect to e-billing, upload new timekeeper rates in e-billing vendor sites, request new matter setups in e-billing vendor sites, and monitor status of the invoices ensuring rejected bills are timely addressed. Process and submit electronic invoices through various online e-billing platforms (e.g., Serengeti, Tymetrix, etc.). Manage and track reimbursable expenses, disbursements, and other billable costs associated with legal matters. Prepare detailed billing reports for attorneys, summarizing billing information and providing aging analysis. Assist with special projects as needed. Address billing inquiries, discrepancies, and payment issues promptly and professionally, providing exceptional client service. Maintain organized billing records and databases, including client matter information, fee structures, and payment terms. Collaborate with lawyers, paralegals, and administrative staff to resolve billing-related issues, update client files, and streamline billing processes. QUALIFICATIONS - Bachelor's degree in Accounting, Finance, Information Technology or a related field or equivalent relevant experience. Minimum 3 years prior law firm billing experience is a must. Knowledge of e-billing, including tracking status, troubleshooting, and working with clients/attorneys. Strong knowledge and experience with law firm billing software (Aderant) and proficient with other e-billing applications such as Bill. Blast, Serengeti, Passport, and Tymetrix are strongly preferred. Understanding of LEDES formats (Legal Electronic Data Exchange Standards) for processing and submitting electronic invoices, with knowledge of ASCII and XML formats is a plus. Strong knowledge and intermediate proficiency in MS Office, particularly Word and Excel. Must have strong interpersonal skills necessary to maintain effective relationships with partners, attorneys, clients, and staff, and to exhibit a high degree of responsiveness, diplomacy and professionalism in these interactions. Must have the proven ability to communicate effectively (verbal and written) and respond to common inquiries or complaints from all levels of clients and professional support staff. A strong client service approach and team orientation are required. Strong attention to detail and problem-solving skills. Pay Range and Compensation Package. A generous total compensation package is offered including comprehensive health and well-being benefits, as well as 401 k and profit sharing. The offered pay rate will be determined based on various factors, including qualifications, experience, geographic location, education, external market data, and internal equity considerations, however our target is between $60-70 k. Benefits & Additional Information. Successful candidates will enjoy an exceptional career opportunity within a welcoming environment. Eligible employees can also take advantage of our client's comprehensive benefits program, highlights of which are below:Healthcare, life and disability insurance 401 K and profit sharing. Bonus program. Generous Leave program that increases with tenure. Well-being programs (e.g., mental health services, medical resources, and more)Learning and development programs. Employee discounts