About this Job Mission Statement of the Office of State Fire Marshal: To uphold the law and provide for the protection of life and property from the hazards of fire or explosion, to ensure the safety of our citizens in the constructed environment, to provide equal access to disabled individuals and to promote the efficient use of energy in commercial buildings. This position location is EBR – SFM HQ. The Administrative Program Specialist B serves as the agency’s lead administrator for complex public records requests, subpoena responses, and records management operations. Independently oversees record retention and preservation programs to ensure compliance with legal, regulatory, and agency requirements. An ideal candidate should possess the following competencies:Acting Decisively: The ability to make timely, confident decisions using sound reason. Adapting to Change: The ability to demonstrate flexibility in thoughts, behaviors, and actions in response to evolving circumstances or unexpected change. Accepting Direction: The ability to be open and willing to follow guidance or instructions. Minimum Qualifications Four years of experience in administrative services; OR - Six years of full-time work experience in any field plus one year of experience in administrative services; ORA bachelor's degree plus one year of experience in administrative services; OR - An advanced degree. EXPERIENCE SUBSTITUTION:Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field. Job Specification The official job specifications for this role, as defined by the State Civil Service, can be found here. Job Duties and Other Information Job Duties:As an Administrative Program Specialist, you will provide critical administrative and programmatic support by coordinating operations, analyzing processes, and ensuring compliance with organizational policies and procedures. In this role, you will:Administers the agency’s public records request program, including intake, review, coordination, and response preparation. Independently manages complex subpoena responses in compliance with legal and regulatory requirements. Oversees agency-wide records management operations and retention practices. Develops, implements, and monitors record retention and preservation procedures and policies. Ensures compliance with applicable public records laws, retention schedules, and agency standards. Coordinates with internal staff, legal counsel, and external stakeholders regarding records requests and preservation matters. Position-Specific Details:Appointment Type: Probational or Promotional Compensation: The salary offered will be determined based on qualifications and experience. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. How To Apply:To apply for this vacancy, click on the “Apply” link and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. - Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete. Contact Information:For further information about this vacancy contact:Joel Sunsin. DPS HR/ Human Resources/ Human Resources Analyst B 7979 Independence Blvd, STE 201, Baton Rouge, LA, 70808225-925-6068