The following statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required for this position. Role Responsibilities:Manage the complex, fast-paced, high-volume scheduling process for executive leaders, candidates, and recruiting teams across multiple time zones with precision, discretion, and exceptional attention to detail. Coordinate multi-step, multi-stakeholder interview processes, ensuring alignment across competing priorities. Develop and distribute detailed interview itineraries and communications, material preparation, and calibrate feedback from interviews. Orchestrate end-to-end interview logistics, including virtual interviews, onsite visits, and candidate travel. Administer virtual interview platforms (Teams/ Zoom), including scheduling, setup, and real-time troubleshooting. Serve as the primary point of contact during interviews, proactively resolving scheduling conflicts and technical issues. Partner closely with Executive Assistants, Recruiters, and hiring leaders to deliver a highly polished, customized candidate experience and ensure consistent execution. Maintain recruitment data, trackers, and reporting tools with a high degree of accuracy. Produce recurring and ad hoc reports on recruitment activity, key metrics, and expenses. Utilize Excel (e.g., formulas, pivot tables) to track and organize operational data. Process financial transactions, including purchase orders, invoices, reimbursements, and expense tracking. Support budget monitoring and expense reconciliation in partnership with leadership. Assist with presentations, onboarding activities, and special projects as needed. Monitors and maintains all relevant rosters and department lists. Completes special assignments and supports department-wide initiatives at the discretion of the VP. Identify and support process improvements to enhance efficiency and scalability. Qualifications. Bachelor’s degree required 3 years of experience in HR, recruitment coordination, or operations; healthcare or corporate environment preferred. Demonstrated experience managing high-volume scheduling and complex calendar coordination. Experience supporting virtual interviews and troubleshooting technology platforms. Core Skills & Competencies. Exceptional organization and attention to detail in a fast-paced environment. Strong communication and interpersonal skills, with the ability to work effectively with senior leaders and candidates. Advanced proficiency in Microsoft Office (Excel required)Strong problem-solving and multitasking abilities. High level of discretion and ability to manage confidential information. Collaborative, proactive, and service-oriented mindset. A passion for working in a mission-driven organization with a desire to learn and grow professionally. An engaging and collaborative team player with the ability to navigate within a large, matrixed system. A strong work ethic with a proven track record of personal accountability and follow-through. Detail-oriented with excellent communication, interpersonal, and time management skills. Pay Range: $75,000.00 USD - $105,000.00 USD -