This position is responsible for assisting the Director of Administration & Finance in the overall management of the gift processing system and financial record keeping for the RI College Foundation and Alumni Association. Primary Purpose This position is responsible for assisting the Director of Administration & Finance in the overall management of the gift processing system and financial record keeping for the RI College Foundation and Alumni Association. Essential Duties Process all gifts, miscellaneous receipts and pledges into the Blackbaud donor database system to include the following: enter all gifts and pledges, generate a daily receipt voucher, reconcile checks, cash and credit cards and prepare bank deposits. Produce all original donor gift acknowledgements according to the Gift Acknowledgment/ Stewardship policy and procedure. Track outstanding pledges and produce pledge reminders as needed. Prepare purchase orders and accounts payable invoices for approval. Generate accounts payable checks through the Blackbaud Financial System. Coordinate check signing with the Finance Manager. Produce and distribute monthly departmental financial reports. Produce and distribute annual 1099 s. Prepare monthly bank reconciliations and other general ledger accounts as identified by the Finance Manager. Generate bi-weekly payroll checks from Paylocity Assist in preparation for annual audit. Interact with alumni and friends of the College to ensure that giving activities are handled in such a manner that encourages optimal customer services and philanthropic support Perform all other duties as required. Occasional Duties Work occasional non-standard hours to meet with donors and volunteers. Required Skills, Knowledge, and Abilities Experience in non-profit sector specifically with donor relations/gift processing systems. Proficiency with Microsoft Excel and Word. Strong analytical, interpersonal, communication, and organizational skills. Demonstrated ability to work well with a variety of staff members and volunteers. Ability to develop and implement improvements to data and accounting systems and possess ability to multi-task. Demonstrated skills in administration, organization and the ability to work well with staff and volunteers. Excellent oral, written, and interpersonal skills. Demonstrated skills in data entry with strong attention to detail. Required Qualifications Education Associate’s Degree in Accounting, Business, Computer Science, or similar field. Experience. Minimum of two years’ experience with computer systems and bookkeeping. Preferred Qualifications Bachelor’s degree in accounting, business, computer science or demonstrated experience in this field. Experience in constituent and donor relations. Black. Baud: Financial Edge, Raiser’s Edge, Financial NXT and Raiser’s Edge NXT experience. Does this position have Direct Reports? Yes Environmental Conditions The employee is not exposed to known adverse environmental conditions. The College requires that all applicants and employees be able to perform the essential functions of the job and will explore reasonable accommodations for individuals with disabilities. Position Details FLSA Exempt Salary Grade Not Applicable Full Time / Part Time Full-time Proposed Starting Salary Range $45,000-$65,000 Work Schedule 35 hours per week, may involve evening or weekend work as required. Benefits Full-time employees enjoy an array of benefits including: Health and Wellness – Medical, Dental & Vision Wellness Incentives and Rewards Paid time Off – Vacation, Sick & Holiday Retirement Benefits Disability and Insurance Benefits Education Benefits – Tuition waivers for RIC, CCRI & URI For a complete listing, visit Employee Benefits. Reports To (Title) Director of Administration & Finance Academic or Calendar Year Calendar Position Status Continuing End of Temporary or Limited Position Collective Bargaining Unit Non-union Posting Information Number of Positions Available 1 Application Open Date 06/05/2026 Application Close Date Special Instructions EEO Statement As an Affirmative Action/ Equal Opportunity institution that values and is committed to inclusion and to expanding the diversity of its faculty and staff, the College invites members of protected classes, including minorities and persons with disabilities, to identify themselves as such at the time of application.