Definition of Work The administrative assistant II, under moderate supervision, performs moderately complex work with limited decision-making discretion providing administrative office support work for the assigned administrator while conducting the day-to-day office administration. This position performs a wide variety of office, administrative, and clerical duties. Employee performs administrative support work to carry out Board of Education policies and procedures under the direction of the assigned administrator. Qualifications To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Salary/ Status Pay Grade NC 09/ Full-time, 12 months Reports To Assigned Administrator Place of Work The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time. Essential Functions Adhere to all state, federal, and local laws, policies, and procedures Serve as an assistant to assigned administrator or department Coordinate special programs/projects in support of department/school activities Maintain calendars and schedule meetings between internal and external stakeholders Prepare agendas, reports, correspondence, and memorandums Respond to direct inquiries and route calls to the appropriate party for prompt and efficient resolution with confidentiality and a high level of professionalism Support stakeholders in person, via phone, and email Opens, sorts and distributes incoming mail Monitor expenditures; prepare financial reports, budget transfers, and other documentation Prepare monthly balancing of assigned books, ledgers and bank reconciliation Prepare year-end financial statements and organize documentation for yearly audit Receipts and deposits monies collected. Maintains and reconciles checking accounts, if applicable Assist with arrangements for staff attendance at conferences, workshops and meetings to include registration, transportation, accommodations, and reimbursements Assist with processing payroll, report and maintain employee leave/absences, and assist with processing quarterly mileage and expense reimbursements Maintain inventory of office supplies, technology and furniture Maintain and update records, files, and forms in all formats Complete local, state, or federal surveys and report accurately and promptly Participate in professional development workshops Create an inclusive environment with positive communication/public relations Perform related work as assigned or required Knowledge, Skills, Abilities Knowledge of principles and practices of public schools Knowledge of required records preparation and maintenance Knowledge of county and school board policies, procedures, and standards regarding school systems Knowledge of accounts payable policies, practices and procedures Knowledge of routine accounting principles Ability to maintain professional and emotional control under stress Ability to reflect appropriate response to situations, while maintaining a professional and personal demeanor Ability to learn and use specialized tools, equipment or software related to business needs Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations Ability to communicate effectively Ability to monitor a budget Ability to reason, make judgments, and maintain effective working relationships Ability to employ positive communication skills in all settings/mediums Ability to problem-solve utilizing sound judgment Ability to maintain confidentiality regarding school system business Ability to take initiative, work independently, and exercise sound judgement Demonstrated ability to work effectively in a deadline-driven, rapidly changing team environment Education and Experience High School diploma or equivalent required Minimum of two (2) years clerical or administrative office support experience preferred Equivalent combination of education and experience Special Requirements Possess and maintain a valid Driver's License or ability to provide own transportation Travel to school district buildings and professional meetings